Events Coordinator

New York University; New York (NY); On-site; USD 77,000 - 85,000; Full time

Job summary

New York University’s Office of University Events seeks an experienced events professional to plan and oversee a diverse portfolio of institutional events, including commencements, welcomes, conferences, festivals, and dinners, on and off campus. You will manage space reservations, venue setup, A/V, catering, and vendor coordination to deliver memorable experiences.

Collaborate with sponsors, campus partners, and staff to develop event concepts, timelines, staffing plans, and budgets.

Qualifications

• Bachelor's degree required.
• 3+ years of professional experience in event planning and logistics.
• Experience with selecting venues, managing catering, and vendor negotiations.
• Experience working with volunteers and coordinating large events.

Responsibilities

• Plan and oversee execution of varied events on and off campus.
• Manage space reservations, venue setup, diagrams, A/V and catering.
• Cultivate relationships with vendors and coordinate with staff and sponsors.
• Develop event concepts, timelines, staffing and budget plans.
• Conduct post-event evaluations to improve quality and reduce costs.

Skills

Project management

Organizational skills

Communication skills

Problem-solving

Customer service

Team collaboration

Education

Bachelor's Degree

Tools

Google Suite

MS Office

Windows

Adobe Illustrator

Job description

Position Summary

The Office of University Events is responsible for a diverse portfolio of institutional events, including its signature events Commencement, Grad Alley, and Welcome Weekend. Plan and oversee execution of a variety of events, including receptions, ceremonies, conferences, festivals, and dinners, both on and off campus. Oversee daily operations with a primary focus on managing space reservations, venue setup and diagrams, venue A/V and technical needs, and catering. Develop and cultivate relationships with preferred vendors and facilitate communication and service coordination among staff, vendors, campus partners, and attendees to ensure a seamless guest experience that meets the event’s goals. Consult with internal and external event sponsors to help conceptualize themes and develop plans (including timelines, catering, equipment, decorations, and pricing options), determine staffing and space needs, and make recommendations to ensure successful events fall within budget. Conduct post-event evaluations and make recommendations for future improvements both in terms of quality of the event and cost reduction opportunities.

Qualifications

• Required Education:Bachelor's Degree
• Required Experience:3+ years relevant professional level experience or equivalent combination. Must include experience with event planning and logistics, such as selecting venues, managing catering, negotiating with vendors, and working with volunteers.
• Preferred Experience:3+ years experience in a large organization, academic, or non-profit environment.
• Required Skills, Knowledge and Abilities:Strong project management skills, with the ability to manage multiple workflows simultaneously. Excellent organizational, interpersonal, communication, and problem-solving skills. Very detail-oriented. Outstanding customer service skills, with an ability to engage with a diverse constituency from vendors to students to leadership. Must be team-oriented and able to collaborate with a team of other event planners. Ability to execute quality events within budget parameters. Strong data management skills.
• Preferred Skills, Knowledge and Abilities:Knowledge of Google Suite, MS Office, Windows. Familiarity with Adobe Illustrator and other Adobe Creative Suite products.

Additional Information

In compliance with NYC's Pay Transparency Act, the annual base salary range for this position is USD $77,000.00 to USD $84,700.00. New York University considers factors such as (but not limited to) scope and responsibilities of the position, candidate's work experience, education/training, key skills, internal peer equity, as well as, market and organizational considerations when extending an offer. This pay range represents base pay only and excludes any additional items such as incentives, bonuses, clinical compensation, or other items. NYU aims to be among the greenest urban campuses in the country and carbon neutral by 2040. Learn more at nyu.edu/nyugreen.

NYU is an Equal Opportunity Employer and is committed to a policy of equal treatment and opportunity in every aspect of its recruitment and hiring process without regard to age, alienage, caregiver status, childbirth, citizenship status, color, creed, disability, domestic violence victim status, ethnicity, familial status, gender and/or gender identity or expression, marital status, military status, national origin, parental status, partnership status, predisposing genetic characteristics, pregnancy, race, religion, reproductive health decision making, sex, sexual orientation, unemployment status, veteran status, or any other legally protected basis. All interested persons are encouraged to apply at all levels.