Assistant Director, Special Events

New York University; New York (NY); On-site; USD 80,000 - 100,000; Full time

Job summary

New York University in New York City seeks an experienced events professional to plan, develop, and manage department special events, ensuring flawless logistics and strategic alignment with department goals. The role covers NCAA post-season host events, conferences, camps, and clinics, with emphasis on budgeting, staff management, and exceptional customer service.

The position is full-time, onsite, in the Athletics 2 department.

Qualifications

• Requires 5+ years in intercollegiate and special event planning.
• Experience with event budgeting and staff management is required.
• Preferred 7+ years planning special events with EMS/ARMS software.

Responsibilities

• Plan, develop, and manage department special events (NCAA post-season host events, programs, conferences, camps, clinics).
• Coordinate logistics: security, venue, catering, briefing prep, RSVP lists, transportation, materials, A/V.
• Evaluate event success and share findings with senior staff.

Skills

Customer service

Problem solving

Creative thinking

Project management

Verbal and written communication

Google Suite

Education

Bachelor's Degree

Master's Degree

Tools

EMS

ARMS Software

Job description

Position Summary

Plan, develop, and manage all aspects of department special events, including NCAA post-season host events, programs, conferences, camps, clinics etc. Ensure logistics are prepared, including security arrangements, facility selection and reservation, menu planning, catering orders, preparation of briefings, seating arrangements, updating of RSVP lists, transportation arrangements, organization of event materials, and audio/visual equipment. Conceptualize themes, research requests, assess feasibility, make recommendations, and execute events. Ensure that events meet strategic goals of the department. Evaluate success of events and share that knowledge with members of the senior staff of the department.

Job Details

• Location: US-NY-New York
• Hybrid Remote Work Classification: Fully Onsite: 100% Onsite
• Department: Athletics 2
• School/Division: University Life (WS1705)
• Compensation Grade: Band 53
• Union: N/A
• FT/PT: Full-Time
• Category: Marketing/Advertising/Public Relations/Media/Video/Audio

Qualifications

Required Education:

Bachelor's Degree

Preferred Education:

Master's Degree

Required Experience:

5+ years Must include 2+ years experience in intercollegiate and special event planning and implementing special events. Must also include experience with event budgeting and staff management.

Preferred Experience:

7+ years of experience planning special events and experience with Event Management Systems (EMS) and ARMS Software.

Required Skills, Knowledge and Abilities:

Strong customer service skills and the ability to solve problems in real time and juggle numerous demands in the moment. Highly creative with the ability to develop new ideas for clients that reinforce strategic priorities for the department. Excellent interpersonal, verbal and written communication skills. Demonstrated project management skills. Detail oriented. Experience with Google Suite.

Preferred Skills, Knowledge and Abilities:

Consult with customers to determine objectives and requirements for events, such as meetings, conferences, and conventions. Manage services for events, such as accommodation and transportation for participants, facilities, catering, signage, displays, special needs requirements, printing and event security. Confer with staff at a chosen event site to manage details.

Additional Information

In compliance with NYC's Pay Transparency Act, the annual base salary range for this position is USD $80,000.00 to USD $100,000.00. New York University considers factors such as (but not limited to) scope and responsibilities of the position, candidate's work experience, education/training, key skills, internal peer equity, as well as, market and organizational considerations when extending an offer. This pay range represents base pay only and excludes any additional items such as incentives, bonuses, clinical compensation, or other items.

NYU aims to be among the greenest urban campuses in the country and carbon neutral by 2040. Learn more at nyu.edu/nyugreen.

NYU is an Equal Opportunity Employer and is committed to a policy of equal treatment and opportunity in every aspect of its recruitment and hiring process without regard to age, alienage, caregiver status, childbirth, citizenship status, color, creed, disability, domestic violence victim status, ethnicity, familial status, gender and/or gender identity or expression, marital status, military status, national origin, parental status, partnership status, predisposing genetic characteristics, pregnancy, race, religion, reproductive health decision making, sex, sexual orientation, unemployment status, veteran status, or any other legally protected basis. All interested persons are encouraged to apply at all levels.