Events Coordinator

City of Plano; Plano (TX); Hybrid; Full time

Job summary

An established industry player is seeking a highly organized Events Coordinator to manage the lifecycle of events. This role requires exceptional multitasking and communication skills, ensuring every detail is executed seamlessly. You'll coordinate logistics, serve as the on-site contact, and capture moments for marketing. Join a collaborative team dedicated to creating memorable experiences for the community. Enjoy a flexible work environment with remote options and comprehensive benefits, making this an exciting opportunity for those passionate about event planning.

Benefits

Comprehensive medical, dental, and vision plans

Membership in the Texas Municipal Retirement System

Tuition Assistance

Free Library Card

Employee Assistance Program

Flexible Spending Accounts

Free recreation center membership

Up to three weeks of paid vacation

Up to three weeks of paid sick leave

Short and Long Term Disability

Qualifications

• Exceptional multitasking and time-management skills are essential.
• Strong communication and problem-solving abilities are required.

Responsibilities

• Coordinate all aspects of event logistics and serve as on-site contact.
• Maintain communication with clients and staff for smooth execution.

Skills

Multitasking

Time Management

Communication Skills

Problem-Solving

Job description

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At the City of Plano, our values make us who we are and guide us as we SERVE our city. As members of Team Plano, our organizational Values (what is most important to us) make up the acronym, SERVE(Stewardship Engaged Respectful Visionary Excellence).

The City of Plano is seeking a highly organized and energetic Events Coordinator to join our team! This role manages the full lifecycle of events after contracts are finalized, ensuring every detail is communicated clearly and executed seamlessly.

Key Responsibilities:

1. Coordinate all aspects of event logistics, including move-in/move-out schedules, catering, audiovisual, and equipment needs.
2. Serve as the on-site contact during events, delivering exceptional customer service and ensuring the safety of all guests.
3. Capture event moments for social media and marketing use.
4. Adhere to strict timelines for collecting payments, finalizing floor plans, and communicating details to internal departments.
5. Maintain open and consistent communication with clients and staff to avoid last-minute surprises and ensure smooth execution.
6. Successfully manage multiple events simultaneously in a fast-paced environment.

What We’re Looking For:

1. Exceptional multitasking and time-management skills.
2. Strong communication and problem-solving abilities.
3. A flexible schedule with availability for early mornings, evenings, and weekends.
4. A passion for creating memorable experiences for our community.

If you're detail-oriented, love event planning, and thrive in a collaborative environment, we’d love to hear from you!

Benefits:

• Ability to work remotely up to one (1) day a week after successfully completing six (6) months' probation.
• Comprehensive medical, dental, and vision plans.
• Membership in the Texas Municipal Retirement System (TMRS), in which the City matches contributions 2:1 upon retirement.
• Enrollment in the Retirement Security Plan (RSP) which is fully funded by the City.
• Up to three weeks of paid vacation.
• Up to three weeks of paid sick leave per year.
• Nine paid holidays.
• Tuition Assistance.
• Free Library Card.
• Employee Assistance Program.
• Basic life insurance (up to 4 times the annual salary, provided by the City).
• Short and Long Term Disability.
• Flexible Spending Accounts.
• Voluntary Hospital Gap Coverage.
• Free recreation center membership.

And so much more! Learn about our benefits here.

Every person matters. Every job has purpose. Together we make a difference. Join Team Plano!

The target hourly rate for this position is $25.00 - $28.00, depending on qualifications.

For the complete job description, please click here.

Equal Opportunity Employer - EOE/M/F/V/D

Open positions are subject to close without notice.