EVENTS COORDINATOR

Woodward Communications, Inc.; Madison (WI); On-site; USD 45,000 - 65,000; Full time

Job summary

Woodward Communications, Inc. seeks an Events Coordinator to plan and execute In Business Madison events within budget parameters. You will coordinate ticket sales, sponsorships, and booth space, working with sales, editorial, and publisher teams.

The role requires strong communication, negotiation, and organizational skills, with a bias for customer service and confidentiality. A college degree and experience in advertising or marketing are preferred.

Qualifications

• Marketing and branding experience.
• Strong negotiation and vendor management skills.
• Excellent written and verbal communication; detail oriented.

Responsibilities

• Coordinate events planning and execution within budget parameters.
• Manage ticket sales, sponsorships, booth sales, and venue logistics.
• Collaborate with sales, editorial, and publisher teams on community events and promotions.
• Develop promotional plans and coordinate media outreach for events.
• Create timelines and assign duties for Madison events.

Skills

Marketing and branding

Negotiation

Communication

Detail oriented

Education

College degree in advertising/marketing/business

Job description

• Things: Computer, telephone, all department files.

Supervisory Responsibilities

• People: None, other than self
• Data: Vendor lists, customer information, Magazine Manager, etc.
• Things: Computer, telephone, all department files.

Overall Responsibilities

• Coordinates events in conjunction with the pre-established budget parameters. Coordinate and manage ticket sales functions for each event. Assist sales team with event sponsorship opportunities, and booth sales.
• Coordinates planning and operational aspects of assigned events. This includes identifying and negotiating contracts with local venues, food & beverage catering, audio visual, photography, awards, and commercial printing vendors.
• Collaborate with sales, editorial, and publisher on community events planning and associated marketing and promotion initiatives.
• Work efficiently and effectively with in-house staff, customers, and vendors.
• Suggests, initiates, and implements new methods and procedures to enhance In Business events.
• Develops promotional plans and coordinates in-house and outside media promotion of In Business events within budget parameters.
• Create and coordinate timeline and specific duties for all In Business Madison events.
• Communicates clearly both verbally and in written form, with the highest degree of professionalism and confidentiality.
• As requested, assist Publisher or Sales Manager with product offerings and its supporting materials, including product overviews, sponsorship packages and sell sheets.
• Maintain a “customer comes first” environment with a proactive commitment to internal and external customer service.
• Actively participates in the Great Game of Business.
• Other job-related duties as assigned by the Publisher.

Qualifications

Behavior: Self-starter who works well with others; presents a “friendly, polite, professional and approachable” demeanor with internal and external customers. Must be imaginative, creative, resourceful, organized, able to work independently, follow through on projects and meet deadlines. Acts consistent with the values of WCI as expressed through the Vision, Mission, and Core Values. Preserve confidentiality. Appropriate professional behavior and attire. Maintain a valid driver’s license.

Skills: Marketing and branding skills. Negotiation skills. Strong communication skills, both written and orally. Detail oriented.

Knowledge: College degree or equivalent successful career track with a minimum of two years in advertising, marketing, or business. Experience with event planning, coordination, and execution. Solid experience and knowledge of spreadsheets and word processing applications, such as MS Excel, MS Word, etc. Experience in print publication mechanical and communication workflow processes preferred.