Production Coordinator PT-Madison Magazine

Morgan Murphy Media; Madison (WI); On-site; USD 24,796 - 38,572; Part time

Benefits offered by this job

401(k)

EAP

Paid holidays

Job summary

Madison Magazine, part of Morgan Murphy Media, is seeking a production coordinator to keep print assets moving toward the printer on time. The 20-hour-per-week position sits between editorial, design, sales, and marketing, serving as the main liaison with printers and magazine vendors.

Responsibilities include coordinating across departments, compiling printer/vendor reports, and supporting audience development and events like Best of Madison.

Qualifications

• 1–2 years of experience as a project coordinator or project manager preferred.
• Ability to balance several projects at once and meet multiple deadlines.
• Strong communication with coworkers and external stakeholders.

Responsibilities

• Manage the production flow of all print magazine assets including editorial, advertorial, print ads, and special projects.
• Coordinate with editorial, design, sales and marketing to finalize deliverables on time.
• Compile reports for printer, circulation auditors and other vendors.
• Contribute to audience, circulation, and customer service duties.
• Support all-hands-on-deck projects at the magazine, including events and promotions.

Skills

Multitasking

Deadline-driven

Communication

Calendar management

Detail-oriented

Tools

CMS

MS Office 365

Job description

Overview

Madison Magazine is seeking an organized and detail-oriented production coordinator to join our award-winning team. This is a part time role, offering 20 hours per week, estimated. This role’s primary objective will be to keep all elements of the print magazine product — including editorial articles, advertorial inserts, print ads and special projects — moving forward to ensure all deliverables reach the printer on time. The production coordinator will work between editorial, design, sales and marketing departments and be the point person for all communications with the printer and other magazine vendors.

Responsibilities

• Manage the production flow of all print magazine assets, including editorial, advertorial, print ads, and special projects
• Coordinate across stakeholders in editorial, design, sales and marketing to ensure deliverables are finalized on time
• Compile reports for printer, newsstand consultant, circulation auditors and other vendors
• Contribute to audience, circulation, and customer service duties
• Support all-hands-on deck projects at the magazine, including events, Best of Madison and other promotions

Qualifications

• Experience: 1-2 years of experience as a project coordinator or project manager is preferred
• Skills: Ability to balance several projects at one time and effectively meet multiple deadlines; strong critical thinking and professional communication with coworkers and external sources/stakeholders; advanced proficiency managing timelines with calendars, spreadsheets, and other planning mechanisms; meticulous attention to detail and accuracy
• Preferred Qualifications: Knowledge of print production workflows and commercial printing processes; background in managing magazine circulation and audience development; experience with content management systems (CMS) and web publishing; familiarity with Microsoft Office 365 (Outlook, Teams, OneDrive)

Benefits

• This is a part time position, offering 20 hours per week
• We are a small team of talented and creative professionals working together in a highly collaborative environment
• We are a dynamic, progressive, family-owned business that values our employees, culture, and community
• Benefits include 401(k), EAP, and paid company holidays