Events Coordinator

Kennesaw State University; Kennesaw (GA); On-site; USD 42,000 - 62,000; Full time

Job summary

Kennesaw State University is seeking an Events Coordinator to schedule events, manage contracts, and coordinate campus resources at the Kennesaw campus in Georgia.

The role serves as the primary client contact, handling planning, reservations and logistics while ensuring adherence to event policies and timelines. This position requires a valid driver’s license and willingness to travel for events on and off campus.

Qualifications

• High school diploma or equivalent.
• Valid driver's license.
• 1 year related work experience in event coordination or related field.
• Experience with event coordination or facilities management preferred.

Responsibilities

• Provide professional client services in event logistics.
• Coordinate arrangements with campus support groups for events.
• Troubleshoot Event Reservation System issues by phone, email, or in person.
• Coordinate with support groups for event coverage.
• Produce contracts and invoices; monitor fee collections.
• Create diagrams and floor plans for setups.
• Develop event timelines and run-of-show documents.
• Check set-ups for scheduled events.
• Provide on-site event support including after-hours and weekends.

Skills

Interpersonal skills

Initiative

Teamwork

Problem solving

Independent judgment

Organization

Communication (verbal & written)

Time management

Project management

Presentation skills

Education

High school diploma or equivalent

Tools

MS Office

CAD software

Job description

Events Coordinator

Job ID: 303905

Location: Kennesaw, Georgia

Full/Part Time: Full Time

Regular/Temporary: Regular

About Us

Are you ready to transform lives through academic excellence, innovative research, strong community partnerships and economic opportunity? Kennesaw State University is one of the 50 largest public institutions in the country. With growing enrollment and global reach, we continue to expand our institutional influence and prominence beyond the state of Georgia. We offer more than 190 undergraduate, graduate, and doctoral degrees to empower over 50,000 students to become thought leaders, lifelong learners, and informed global citizens. Our entrepreneurial spirit, high-impact research, and Division I athletics draw students from throughout the region and from more than 100 countries across the globe. Our university's vibrant culture, career opportunities,rich benefits, and values of respect, integrity, collaboration, inclusivity, and accountability make us an employer of choice. We are part of the University System of Georgia.We are searching for talented people to join Kennesaw State University in our vision. Come Take Flight at KSU!

Location

(Primary Location for Job Responsibilities) Our Kennesaw campus is located at 1000 Chastain Road NW, Kennesaw, GA 30144.

Our Marietta campus is located at 1100 South Marietta Parkway, Marietta, GA 30060.

Job Summary

Schedules assigned events and manages event contracts. Arranges room reservations and event space set-up. Primary contact for customers; assists with planning, reservations, and logistics. Adheres to event policies and procedures.

Responsibilities

• Provides professional client services in all related event logistics
• Coordinates necessary arrangements with campus support groups for events: Public Safety, UITS, Residence Life, Parking, Campus Operations, and EHS
• Troubleshoots the Event Reservation System challenges for clients either by phone, email, or in-person
• Coordinates with support groups for appropriate event coverage
• Produces contracts and invoices for events, monitors the collection of fees, and provides payment information to appropriate personnel.
• Creates diagrams and floor plans with setup requirements.
• Develops and/or coordinates event timelines and run-of-show documents as needed
• Checks set-up for scheduled events as needed
• Provides on-site event support, including after-hours and weekend events on both campuses and/or other venues as assigned
• Assists with set-ups as needed

Required Qualifications

Educational Requirements

• High school diploma or equivalent

Other Required Qualifications

• Current, valid and unrestricted driver's license

Required Experience

• One (1) year related work experience or at least two (2) years of student employment experience with a concentration in event coordination or facility management or the successful completion of the KSU Night Owl program competencies as documented by the manager.

Preferred Qualifications

Additional Preferred Qualifications

• Proficient in MS Office (MS Excel, in particular)
• Proficient in CAD software

Preferred Educational Qualifications

• An undergraduate or advanced degree from an accredited institution of higher education in a related field

Preferred Experience

• Event Management System or similar event software experience

Knowledge, Skills, & Abilities

ABILITIES

• Creative, with the ability to suggest and implement improvements.
• Able to manage multiple tasks or projects at one time, meeting assigned deadlines.
• Able to apply technology and innovation to improve efficiency and solve problems.

KNOWLEDGE

• Experience creating and updating excel spreadsheets

SKILLS

• Excellent interpersonal, initiative, teamwork, problem solving, independent judgment, organization, communication (verbal and written), time management, project management and presentation skills
• Proficient with computer applications and programs associated with the position (i.e., Microsoft Office suite, Event Management System or similar event software experience)
• Strong attention to detail
• Strong customer service skills including phone and e-mail etiquette

USG Core Values

The University System of Georgia is comprised of our 25 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect.These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards.More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653.

Equal Employment Opportunity

Kennesaw State University is an Equal Employment Opportunity Employer. The University is committed to maintaining a fair and respectful environment for living, work and study. To that end, and in accordance with federal and state law, Board of Regents policy, and University policy, the University prohibits harassment of or discrimination against any person because of race, color, sex (including sexual harassment, pregnancy, and medical conditions related to pregnancy), sexual orientation, gender identity, gender expression, ethnicity or national origin, religion, age, genetic information, disability, or veteran or military status by any member of the KSU Community on campus, in connection with a University program or activity, or in a manner that creates a hostile environment for members of the KSU community.

For additional information on this policy, or to file a complaint under the provisions of this policy, students, employees, applicants for employment or admission or other third parties should contact the Office of Institutional Equity at English Building, Suite 225, [e-mail].

Other Information

• This is not a supervisory position.
• This position does not have any financial responsibilities.
• This position will be required to drive.
• This role is considered a position of trust.
• This position does not require a purchasing card (P-Card).
• This position may travel 1% - 24% of the time

Background Check

• Standard Enhanced
• MVR

Per the University System of Georgia background check policy, all final candidates will be required to consent to a criminal background investigation. Final candidates may be asked to disclose criminal record history during the initial screening process and prior to a conditional offer of employment. Applicants for positions of trust with screening results which confirm a disqualifying criminal history will be immediately disqualified from employment eligibility.

All applicants are required to include professional references as part of their application process. Some positions may require additional job-based screenings such as motor vehicle report, credit check, pre-employment drug screening and/or verification of academic credentials.

https://www.usg.edu/hr/assets/hr/hrap_manual/HRAP_Background_Investigation_Employment.pdf