Office Manager, Department of Ecology, Evolution, and Organismal Biology

Kennesaw State University; Kennesaw (GA); On-site; USD 27,000 - 37,000; Full time

Benefits offered by this job

Medical, Dental, Vision

13 paid holidays

Tuition waiver

Generous retirement plans

Wellness options

Job summary

Kennesaw State University is seeking an Office Manager for the Department of Ecology, Evolution, and OrganismalBiology at the Kennesaw, GA campus. You will provide administrative support, manage records, assist with budgets and purchasing, and supervise staff or student assistants as needed.

Responsibilities include processing invoices, maintaining filing systems, and coordinating department operations to ensure efficient daily functions.

Qualifications

• Bachelor's degree from an accredited institution of higher education in related field or an equivalent combination of relevant education and/or experience.
• Three (3) years of related administrative, office or clerical experience.
• An advanced degree is preferred in a related field.
• Previous experience with office management or staff supervision.
• Previous experience in higher education.

Responsibilities

• Provides administrative and clerical support to assigned location, department, college and/or unit.
• Develops, maintains and ensures compliance of department records.
• Assists with budgetary matters, tracks department funds and purchasing.
• Compiles reports and monitors assigned projects and/or program components.
• May supervise assigned clerical staff and/or student assistants.
• May maintain the assigned location's Purchasing Card (PCard) usage and processes.

Skills

Interpersonal skills

Teamwork

Problem solving

Time management

Organization

Verbal & written communication

Project management

Attention to detail

Education

Bachelor's degree

Advanced degree (preferred)

Tools

Microsoft Office

P-Card management

Budget tracking

Job description

Office Manager, Department of Ecology, Evolution, and OrganismalBiology

Job ID: 305308

Location: Kennesaw, Georgia

Full/Part Time: Full Time

Regular/Temporary: Regular

About Us

Are you ready to transform lives through academic excellence,innovative research, strong community partnerships and economicopportunity? Kennesaw State University is one of the 50 largestpublic institutions in the country. With growing enrollment andglobal reach, we continue to expand our institutional influence andprominence beyond the state of Georgia. We offer more than 190undergraduate, graduate, and doctoral degrees to empower over50,000 students to become thought leaders, lifelong learners, andinformed global citizens. Our entrepreneurial spirit, high-impactresearch, and Division I athletics draw students from throughoutthe region and from more than 100 countries across the globe. Ouruniversity's vibrant culture, career opportunities, rich benefits,and values of respect, integrity, collaboration, inclusivity, andaccountability make us an employer of choice. We are part of the University System of Georgia. Weare searching for talented people to join Kennesaw State Universityin our vision. Come TakeFlight at KSU!

Location

(Primary Location for Job Responsibilities)

Our Kennesaw campus is located at 1000 Chastain Road NW, Kennesaw, GA30144.

Our Marietta campus is located at 1100 South Marietta Parkway, Marietta, GA 30060.

Job Summary

Provides administrative and clerical support to assigned location,department, college and/or unit. Develops, maintains and ensurescompliance of department records. Assists with budgetary matters,tracks department funds and purchasing. Compiles reports andmonitors assigned projects and/or program components. May superviseassigned clerical staff and/or student assistants. May maintain theassigned location's Purchasing Card (PCard) usage andprocesses.

Responsibilities

KEY RESPONSIBILITIES

• Assists with assigned area administrative and clerical duties
• Maintains email, voicemail boxes and filing system
• Receives and distributes incoming and outgoing mail
• Manages supply inventory and submits invoices for payment
• Responsible for utilizing and maintaining the departmentspurchasing card (PCard), cash and/or credit card
• Prepares department meeting agendas, meeting notes anddistributes accordingly
• Assists with projects and event support
• Creates and maintains office related records and reports
• Interprets, monitors, and analyzes information regardingoperating reports, policies and procedures
• Oversees and coordinates the day-to-day office operations
• May supervise assigned staff and/or student assistants

Required Qualifications

Educational Requirements

Bachelor's degree from an accredited institution of highereducation in related field or an equivalent combination of relevanteducation and/or experience

Required Experience

Three (3) years of related administrative, office or clericalexperience

Preferred Qualifications

Preferred Educational Qualifications

An advanced degree from an accredited institution of highereducation in a related field

Preferred Experience

Previous experience with office management or staffsupervision

Previous experience in higher education

Proposed Salary

The salary range for this position is $19.60 to $26.50 per hour. Offers are based on relevant experience.

Benefits

Comprehensive benefits include Medical, Dental, Vision, 13 paidholidays, vacation, generous retirement plans, tuition waiver, wellness options, and more!

Visit- https://hr.kennesaw.edu/benefits/index.php

Knowledge, Skills, & Abilities

ABILITIES

• Able to maintain and appropriately utilize the location'sP-Card
• Able to maintain confidentiality
• Able to handle multiple tasks or projects at one time meetingassigned deadlines

KNOWLEDGE

• Knowledge of basic accounting, data and administrative managementpractices and procedures
• Basic understanding of budgets

SKILLS

• Excellent interpersonal, initiative, teamwork, problem solving,independent judgment, organization, communication (verbal andwritten), time management, project management and presentationskills
• Proficient with computer applications and programs associated withthe position (i.e. Microsoft Office suite)
• Strong attention to detail and follow up skills
• Strong customer service skills and phone and e-mail etiquette

USG Core Values

The University System of Georgia is comprised of our 25institutions of higher education and learning as well as the SystemOffice. Our USG Statement of Core Values are Integrity, Excellence,Accountability, and Respect. These values serve as the foundationfor all that we do as an organization, and each USG communitymember is responsible for demonstrating and upholding thesestandards. More details on the USG Statement of Core Values andCode of Conduct are available in USG Board Policy 8.2.18.1.2 andcan be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in BoardPolicy 6.5 Freedom of Expression and Academic Freedom found on-lineat https://www.usg.edu/policymanual/section6/C2653.

Equal Employment Opportunity

Kennesaw State University is an Equal Employment OpportunityEmployer. The University is committed to maintaining a fair andrespectful environment for living, work and study. To that end, and in accordance with federal and state law, Board of Regents policy,and University policy, the University prohibits harassment of ordiscrimination against any person because of race, color, sex(including sexual harassment, pregnancy, and medical conditionsrelated to pregnancy), sexual orientation, gender identity, genderexpression, ethnicity or national origin, religion, age, geneticinformation, disability, or veteran or military status by anymember of the KSU Community on campus, in connection with aUniversity program or activity, or in a manner that creates ahostile environment for members of the KSU community.

For additional information or to file a complaint under theprovisions of this policy, students, employees, applicants foremployment or admission or other third parties should contact theOffice of Institutional Equity at English Building, Suite 225,[e-mail].

Other Information

• This is a supervisory position.
• This position has financial responsibilities.
• This position will not be required to drive.
• This role is considered a position of trust.
• This position requires a purchasing card (P-Card).
• This position may travel 1%-24% of the time.
• This position does not require security clearance.

Background Check

• Credit Report
• Standard Enhanced
• Education

Per the University System of Georgia background check policy, allfinal candidates will be required to consent to a criminalbackground investigation. Final candidates may be asked to disclosecriminal record history during the initial screening process andprior to a conditional offer of employment. Applicants forpositions of trust with screening results which confirm adisqualifying criminal history will be immediately disqualifiedfrom employment eligibility

All applicants are required to include professional references aspart of their application process. Some positions may requireadditional job-based screenings such as motor vehicle report,credit check, pre-employment drug screening and/or verification ofacademic credentials.

https://www.usg.edu/hr/assets/hr/hrap_manual/HRAP_Background_Investigation_Employment.pdf