Events Coordinator

Omni Fort Worth; Fort Worth (TX); On-site; USD 35,000 - 55,000; Full time

Job summary

An established industry player in hospitality is seeking a dedicated Catering Coordinator to enhance client satisfaction through meticulous event management. This role involves supporting the Director of Catering and Conference Services in daily operations, ensuring seamless coordination of events. Ideal candidates will thrive in a fast-paced environment, showcasing exceptional organizational skills and a guest service mentality. Join a team committed to excellence and empowerment, where your contributions will be valued and recognized within a vibrant work culture.

Qualifications

• Must have working knowledge of Excel, Word, Outlook, and PowerPoint.
• Organized and detail-oriented with the ability to handle multiple tasks.

Responsibilities

• Assist in daily operations of events and meeting space.
• Create BEOs for events and compile weekly Resume Packets.
• Coordinate transportation and produce Meal and Parking Vouchers.

Skills

Excel

Word

Outlook

PowerPoint

Organizational Skills

Detail-oriented

Multi-tasking

Tools

Delphi

Job description

Location

Fort Worth Hotel

As breathtaking as any West Texas sunset, the Omni Fort Worth Hotel offers a taste of Texas hospitality. Conveniently located in the heart of Fort Worth’s exciting downtown, the hotel is adjacent to the Fort Worth Convention Center and within walking distance from the city’s cultural centers, restaurants, and nightlife. The Omni Fort Worth Hotel received the 2015 TripAdvisor Certificate of Excellence Award and was named one of the Top 100 Meeting Hotels in the United States in 2014 by Cvent.

The Omni Fort Worth Hotel offers unique employment experiences revolving around associate engagement and innovation. The invigorating world of hospitality resonates through the walls of our one-of-a-kind convention center property. The Omni Fort Worth will continue to be recognized for exemplary guest service and accommodation. As we provide empowerment through our Power of One culture, we work to strengthen and grow the careers of our dedicated associates. The Omni Fort Worth Hotel is searching for dedicated hospitality professionals with a guest service mentality to join our extraordinary team!

Job Description

The Catering Coordinator is responsible for assisting in the daily operations of our events and meeting space to ensure overall client satisfaction. This individual will report to the Director of Catering and Conference Services and handle all administrative duties as assigned by the Catering Department.

Responsibilities

• Create BEOs for ASC Events (Galas, Christmas parties, associate gatherings)
• Compile and distribute weekly Resume Packets
• Organize weekly CS Manager Go-To Schedule
• Generate and distribute weekly Medallia pre-pull reports
• Coordinate weekly distribution of Post Con reports
• Create Bookings and Block Space for Tastings in FDC as needed
• Create Tasting Menu Cards as needed
• Coordinate Group Sales Contract Turnover process
• Produce Meal and Parking Vouchers
• Coordinate Transportation for clients
• Coordinate and produce information required for Preconvention meetings
• Input client amenities into Alice system
• Create restaurant reservations as needed
• Complete Expense Reports
• Break down file folders
• Create PO’s, Birchstreet orders, and Check Requests
• Support CSMs with ICW bookings
• Create Diagrams as needed
• Initiate resume shells for CSMs
• Answer incoming telephone calls and respond to inquiries by determining clients' needs and specifications for referral to the appropriate Manager
• Send all information requested by Manager to clients
• Maintain filing systems
• Complete and distribute Banquet Event Orders and Group Resumes as needed
• Maintain department inventory of office supplies
• Establish rapport with clients and function as Manager’s liaison
• Support special projects as assigned by Department Manager
• Setup requests with preferred vendors on behalf of managers and/or clients
• Coordinate Select Rewards fulfillment requests

Qualifications

• Must have working knowledge of Excel, Word, Outlook, PowerPoint
• Must be organized and detail-oriented
• Must be able to handle multiple tasks simultaneously
• Previous hotel, catering, and Delphi experience preferred

End of Job Description

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Source: Hospitality Online