Events Coordinator

THE ASSOCIATED: Jewish Community Federation of Baltimore; Baltimore (MD); On-site; USD 26,100 - 31,900; Part time

Benefits offered by this job

48 hours of vacation

28 hours of sick time

Unionized position

Job summary

The Jewish Museum of Maryland is looking for a part-time Events Coordinator to support program planning and execution. This position involves logistical support, community engagement, and team collaboration.

Ideal candidates should have experience in event coordination, be organized, and possess strong communication skills. Compensation is $29 per hour with part-time scheduling flexibility within the museum's business hours.

Qualifications

• 2+ years of experience in cultural programming or live event coordination.
• Ability to work evenings and weekends as needed.
• Demonstrated success in working with a culturally diverse community.

Responsibilities

• Support planning and delivery of programs.
• Coordinate logistics for speakers and vendors.
• Manage event setup and breakdown.

Skills

Cultural programming experience

Event coordination

Public speaking

Zoom and social media familiarity

Flexible working hours

Tools

Event management software (Altru)

Job description

Events Coordinator

The Jewish Museum of Maryland (JMM) seeks a part-time Events Coordinator to join a team that deeply appreciates the role of museums in building community, exploring identity, and activating Jewish values. Reporting to the Director of Public Programs, this position provides essential administrative and logistical support across all stages of program planning and delivery. The ideal candidate is organized, reliable, and comfortable working both behind the scenes and in public-facing roles helping ensure that each program is welcoming, well‑executed, and mission‑aligned.

Main responsibilities include:

• Support the Director of Public Programs in planning, developing, and evaluating programs aligned with departmental goals and budgets.
• Support review of program proposals, providing input on format, content, and feasibility.
• Research, identify, and book speakers, performers, program partners, and vendors, and provide logistical support for each throughout the program process, including coordinating travel and hospitality for visiting presenters.
• Foster supportive and collaborative relationships with presenters, scholars, speakers, artists, and community partners.
• Travel locally to pick up program supplies and organize program resources, including catering orders, materials, and event supplies.
• Draft marketing and social media copy for programs in collaboration with internal and external parties.
• Set up and maintain event listings in Altru, Facebook, Zoom, and other digital platforms.
• Assist with the development of run‑of‑show documents, event layouts, and staffing/volunteer schedules.
• Manage program set‑up and break‑down, including light facilities work and catering preparation, and coordination with front of house, production studio, custodial, security, and other teams.
• Emcee programs as needed and serve as a point of contact for the public at programs, both on‑site and online.
• Submit and track invoices and program‑related payments, and manage program files, including RSVP and registrants lists, program working documents, and program documentation photos.
• Support the physical setup of programs, including lifting and moving up to 25 pounds.

What you will possess to be successful

• You will exemplify our core value of continuous learning.
• You will partner with team members to develop agreed expectations about the work we need to accomplish to support and fulfill our mission as well as how the team will accomplish the work.
• You will take an entrepreneurial and creative approach to developing new, innovative ideas that will evolve the organization, and push the boundaries of the field.
• You will care and attend to the relational dynamics of process while caring for the quality of the product.

Qualifications and skills

• 2+ years of experience in cultural programming, live event coordination, or related fields
• Ability to work some regular evenings and weekends as programs require, including recurring Sundays
• Familiarity with Zoom, social media platforms, and event management software (Altru Blackbaud experience is a plus)
• Ability to hold space for a range of participant experiences and emotions, foster calm, and navigate challenging interactions within a fast‑paced, public‑facing setting
• Demonstrated success in working with a culturally diverse community
• Ability to adapt and be flexible in a dynamic work environment
• Ability to respond to others with empathy, patience, clarity, and care
• Demonstrated ability to take initiative, anticipate needs, and implement improvements that benefit visitors, volunteers, and staff
• Experience and comfort with public speaking
• Ability to successfully interact and collaborate with key stakeholders to achieve results, including program presenters, vendors, and lay leaders
• Experience working within a Jewish communal setting a plus

Note on qualifications:

No one candidate will be perfect for this job. The skills and experience needed to be successful in this job exist on a spectrum. Frequently cited statistics show that candidates with disabilities, BIPOC candidates, women, and members of marginalized and/or systematically excluded groups apply to jobs only if they meet 100% of the qualifications. The Jewish Museum of Maryland is eager to leave that statistic in the past. If you are interested in this position, please apply.

What we offer

• The hourly rate for this part‑time position is $29.00, based on a sixteen‑hour work week. Work schedules are developed in collaboration with supervisors within the Museum's business hours. Part‑time schedules are typically three or four days per week.
• This position includes 48 hours of vacation (representing three standard work weeks) and 28 hours of sick time (representing 1.75 standard work weeks) per year. Vacation and sick time are only to be applied toward established work schedules.
• JMM staff are unionized within Teamsters Local 355. This is a bargaining unit position.
• We close the Museum for the following Jewish holidays when they fall within JMM business hours: Rosh Hashana, Yom Kippur, the first two days of Sukkot, Shemini Atzeret, Simchat Torah, Shavuot, and the first and last two days of Passover.
• We close the Museum for New Years Day, MLK Day, Memorial Day, Juneteenth, July 4, Labor Day, Thanksgiving, and the day following Thanksgiving.
• We offer a work environment that supports professional development and collaboration.

The Jewish Museum of Maryland is an equal‑opportunity employer that values a diverse workforce and an inclusive culture. The JMM is dedicated to advancing racial and social justice and holds a deep sense of care and commitment to the communities within which we live and work. Accordingly, all terms and conditions of employment will be carried out without regard to race, creed, color, religion, gender, sexual orientation, nationality, marital status, age, or disability. The Jewish Museum of Maryland will not tolerate acts deemed to constitute discrimination or harassment based on gender, sexual orientation, race, creed, color, religion, national origin, marital status, age, disability, or any other characteristic protected by law.