Events & Conference Operations Coordinator

American Hotel & Lodging Association; Washington (District of Columbia); Hybrid; USD 50,000 - 55,000; Full time

Benefits offered by this job

Medical, dental, vision coverage

Employer-paid disability insurance

401(k) with employer match

Generous paid time off

Tuition reimbursement & professional发展

Employee Assistance Plan (EAP)

Job summary

The American Hotel & Lodging Association is seeking a Coordinator to support planning and execution of AHLA and AHLA Foundation meetings and signature events. You will handle registration, data entry, and onsite coordination, while serving as the Cvent platform expert and helping with logistics, budgeting, and calendar maintenance.

The role involves preparing materials, managing housing arrangements, and supporting committees. This position is based in Washington, D.C.

Qualifications

• Strong organizational skills and attention to detail.
• Experience with event registration, data entry, and budget-tracking basics.
• Familiarity with Cvent platform or ability to learn quickly.

Responsibilities

• Manage registration for AHLA and AHLA Foundation events, including processing, inquiries, refunds, cancellations, badge production, attendee lists, confirmations, invoices, and onsite workflow.
• Serve as department Cvent super user: main contact with support, learn and share tips, create events in system.
• Assist with meeting logistics, signage, shipments, and other event items as needed.
• Maintain Industry Events Calendar and AHLA website pages.
• Coordinate housing/overflow, rooming lists, and hotel reports.
• Assist with association committees and special projects.

Skills

Registration management

Cvent proficiency

Event logistics

Data entry

Website maintenance

Tools

Cvent

Job description

The American Hotel & Lodging Association is seeking a Coordinator to support planning and execution of AHLA and AHLA Foundation meetings and signature events. You will handle registration, data entry, and onsite coordination, while serving as the Cvent platform expert and helping with logistics, budgeting, and calendar maintenance.

The role involves preparing materials, managing housing arrangements, and supporting committees. This position is based in Washington, D.C.