Coordinator, Conference and Events

American Hotel & Lodging Association; Washington (District of Columbia); Hybrid; USD 50,000 - 55,000; Full time

Benefits offered by this job

Medical, dental, vision coverage

Employer-paid disability insurance

401(k) with employer match

Generous paid time off

Tuition reimbursement & professional发展

Employee Assistance Plan (EAP)

Job summary

The American Hotel & Lodging Association is seeking a Coordinator to support planning and execution of AHLA and AHLA Foundation meetings and signature events. You will handle registration, data entry, and onsite coordination, while serving as the Cvent platform expert and helping with logistics, budgeting, and calendar maintenance.

The role involves preparing materials, managing housing arrangements, and supporting committees. This position is based in Washington, D.C.

Qualifications

• Strong organizational skills and attention to detail.
• Experience with event registration, data entry, and budget-tracking basics.
• Familiarity with Cvent platform or ability to learn quickly.

Responsibilities

• Manage registration for AHLA and AHLA Foundation events, including processing, inquiries, refunds, cancellations, badge production, attendee lists, confirmations, invoices, and onsite workflow.
• Serve as department Cvent super user: main contact with support, learn and share tips, create events in system.
• Assist with meeting logistics, signage, shipments, and other event items as needed.
• Maintain Industry Events Calendar and AHLA website pages.
• Coordinate housing/overflow, rooming lists, and hotel reports.
• Assist with association committees and special projects.

Skills

Registration management

Cvent proficiency

Event logistics

Data entry

Website maintenance

Tools

Cvent

Job description

Position Summary

The American Hotel & Lodging Association is seeking a Coordinator to support in the planning and execution of AHLA and AHLA Foundation meetings and signature events.

Responsibilities

• Responsible for registration process for AHLA and AHLA Foundation events including registration processing, event information inquiries, data entry, refunds and cancellations, badge production and stuffing, attendee lists, confirmation letters and invoices, registration tracking, onsite registration management (staffing, setup, etc.), and preparation of financial data for reconciliation with the accounting department
• Serve as department Cvent platform "super user": main point of contact with Cvent support team, learns and shares new tips and products, assists with platform troubleshooting, creates all new events within the system. Proper training will be provided if Cvent is not known by applicant
• Assist with meeting logistics including meeting specifications, supplies, event signage, shipments, and other items as needed
• Maintain the Industry Events Calendar
• Website management - create/maintain department pages on AHLA website and Cvent platform
• Manage logistics for in office meetings and local dinners as assigned
• Manage housing/overflow arrangements, rooming lists, monitoring hotel pick up reports
• Assist with association committees as assigned
• Other special projects and duties as assigned

Other

• Position located in Washington, D.C
• Salary: 50-55K
• Rotating hybrid work schedule: In-office Tuesday-Thursday
• Ability to travel (5-10%)
• Ability to lift 35 pounds

AHLA is an equal opportunity employer. We encourage you to apply even if your experience is not a 100% match with the position. We are looking for someone with relevant skills and experience, not a checklist that exactly matches the job description. We want to help you grow and in return, you help us grow into a stronger, more inclusive organization. We celebrate diversity and are committed to creating an inclusive environment for all employees.

EOE

Benefits

AHLA offers a comprehensive benefits package, including:

• Medical, dental, and vision coverage
• Employer-paid disability and life insurance
• 401(k) retirement plan with an employer match
• Generous paid time off and holidays
• Tuition reimbursement and professional development support
• Employee Assistance Plan (EAP)