Coordinator, Conference and Events

American Hotel & Lodging Association; Washington; Hybrid; USD 50,000 - 55,000; Full time

Benefits offered by this job

Medical, dental, and vision coverage

Disability and life insurance

401(k) with employer match

Paid time off and holidays

Tuition reimbursement and professional

Employee Assistance Plan

Job summary

American Hotel & Lodging Association seeks a Coordinator to support the planning and execution of AHLA and AHLA Foundation meetings and signature events.

You will manage onsite registration, serve as Cvent super user, coordinate logistics, maintain the industry events calendar, update department pages on the AHLA site, and handle housing and travel arrangements. The role is based in Washington, DC with a rotating hybrid schedule and some travel.

Responsibilities

• Manage event registrations (AHLA/AHLA Foundation), data entry, refunds, badges, attendee lists, invoices, and onsite setup.
• Serve as department Cvent platform 'super user': main point of contact with Cvent support team and trainer for new tips.
• Assist with meeting logistics including meeting specifications, supplies, event signage, shipments, and other items as needed
• Maintain the Industry Events Calendar
• Website management – create/maintain department pages on AHLA website and Cvent platform
• Manage logistics for in office meetings and local dinners as assigned
• Manage housing/overflow arrangements, rooming lists, monitoring hotel pick up reports
• Assist with association committees as assigned
• Other special projects and duties as assigned

Job description

Position Summary:

The American Hotel & Lodging Association is seeking a Coordinator to support in the planning and execution of AHLA and AHLA Foundation meetings and signature events.

Responsibilities:

• Responsible for registration process for AHLA and AHLA Foundation events including registration processing, event information inquiries, data entry, refunds and cancellations, badge production and stuffing, attendee lists, confirmation letters and invoices, registration tracking, onsite registration management (staffing, setup, etc.), and preparation of financial data for reconciliation with the accounting department
• Serve as department Cvent platform “super user”: main point of contact with Cvent support team, learns and shares new tips and products, assists with platform troubleshooting, creates all new events within the system. Proper training will be provided if Cvent is not known by applicant
• Assist with meeting logistics including meeting specifications, supplies, event signage, shipments, and other items as needed
• Maintain the Industry Events Calendar
• Website management – create/maintain department pages on AHLA website and Cvent platform
• Manage logistics for in office meetings and local dinners as assigned
• Manage housing/overflow arrangements, rooming lists, monitoring hotel pick up reports
• Assist with association committees as assigned
• Other special projects and duties as assigned

Other:

• Position located in Washington, D.C.
• Salary: 50-55K
• Rotating hybrid work schedule: In-office Tuesday-Thursday
• Ability to travel (5-10%)
• Ability to lift 35 pounds

AHLA is an equal opportunity employer. We encourage you to apply even if your experience is not a 100% match with the position. We are looking for someone with relevant skills and experience, not a checklist that exactly matches the job description. We want to help you grow and in return, you help us grow into a stronger, more inclusive organization. We celebrate diversity and are committed to creating an inclusive environment for all employees.

EOE

AHLA offers a comprehensive benefits package, including:

• Medical, dental, and vision coverage
• Employer-paid disability and life insurance
• 401(k) retirement plan with an employer match
• Generous paid time off and holidays
• Tuition reimbursement and professional development support
• Employee Assistance Plan (EAP)