Event Community Specialist Contractor

Tokyo Electron Limited; Austin, Northern (TX, KY); Hybrid; USD 34,000 - 55,000; Full time

Job summary

Tokyo Electron U.S. Holdings, Inc. is seeking an event specialist/contractor to support the Marketing and Communications Events Team in Austin, balancing internal and external events with community engagement activities.

You will coordinate planning, budgeting, and vendor relations for tradeshows, conferences, and TEL FOR GOOD programs, report progress, and ensure sponsor satisfaction while collaborating with the Sustainability and Communications teams.

Qualifications

• Bachelor's degree in Marketing, Business Administration, Project Management, or related field.
• 2+ years of experience in marketing coordination, event planning, community engagement or a similar role.
• Proven conference and event marketing experience.
• Strong organizational and project management skills.
• Strong communication and interpersonal skills.
• Ability to multi-task is critical to success
• Proficiency in Microsoft Office Suite and marketing software/tools.
• Familiarity with Monday.com or other program management tools.
• Experience with budget management and vendor negotiations with some financial acumen.
• Occasionally lift and/or move up to 30 pounds.
• Some domestic (US) travel required (10-15%).
• TEL operates on a hybrid work model which requires at least 3 days a week in our new downtown Austin office with a beautiful view of LadyBird Lake.

Responsibilities

• Plan and organize internal and external events assigned, both locally and around the U.S.
• Creating, implementing and controlling event budgets.
• Establishing relationships with vendors and suppliers for events.
• Typical examples would be caterers, venue owners, as well as industry organizations (e.g. hotels, restaurants, industry sponsorships).
• Establishing detailed timelines and deadlines for items such as: contracts, payments, marketing material preparation, catering arrangements, procurement of needed supplies, and other event specific needs.
• Executing the plan and providing event data and reports as required.
• Effective communication with all parties including, clients, vendors, team members, manager, etc. on details and progress of events.
• Ensure customer (event owner/sponsor) satisfaction by offering needed service and assistance to event participants.
• Develop and manage a calendar of Community Engagement activities across the US.
• Lead the effort to drive awareness and volunteering for engagement events
• Supervise the Community Engagement budget
• Drive activity around capturing the ROI of engagement relationships.
• Regularly engage with community engagement leaders and teams
• Close coordination with the Corporate Sustainability team
• Share program updates with Communications Team for social media, and internal communications
• Act as administrator of the Benevity TEL FOR GOOD platform
• Organize regularly scheduled TEL FOR GOOD committee meetings.

Skills

Strong communication

Interpersonal skills

Organizational skills

Project management

Budget management

Vendor negotiations

MS Office

Monday.com

Multi-tasking

Education

Bachelor's degree in Marketing, Business Administration, Project Management, or related field

Tools

Microsoft Office Suite

Monday.com

Job description

Job Description

**This is a full-time Contractor position** Tokyo Electron U.S. Holdings is searching for an event specialist / community engagement contractor to assist our Marketing and Communications Department’s Events Team. The position will report into the Events Manager. This person should have strong communication skills, both written and oral, as well as strong interpersonal skills to effectively collaborate with multiple members associated with the events and activities. This role will flex between events and community engagement activities. Typical events planned by the team are exhibits at tradeshows (such as SEMICON) and external technical and business conferences, internal conferences, award ceremonies and dinners, senior management meetings, and employee meetings. As multiple events are being planned concurrently, the event specialist should be able to multitask and prioritize across multiple events to meet deadlines and event milestones. Community engagement will be working with the TEL FOR GOOD program, including the supervision of volunteer activities, the community engagement budget, and our Corporate Donation and Match program.

Responsibilities

• Plan and organize internal and external events assigned, both locally and around the U.S.
• Creating, implementing and controlling event budgets.
• Establishing relationships with vendors and suppliers for events.
• Typical examples would be caterers, venue owners, as well as industry organizations (e.g. hotels, restaurants, industry sponsorships).
• Establishing detailed timelines and deadlines for items such as: contracts, payments, marketing material preparation, catering arrangements, procurement of needed supplies, and other event specific needs.
• Executing the plan and providing event data and reports as required.
• Effective communication with all parties including, clients, vendors, team members, manager, etc. on details and progress of events.
• Ensure customer (event owner/sponsor) satisfaction by offering needed service and assistance to event participants.
• Develop and manage a calendar of Community Engagement activities across the US.
• Lead the effort to drive awareness and volunteering for engagement events
• Supervise the Community Engagement budget
• Drive activity around capturing the ROI of engagement relationships.
• Regularly engage with community engagement leaders and teams
• Close coordination with the Corporate Sustainability team
• Share program updates with Communications Team for social media, and internal communications
• Act as administrator of the Benevity TEL FOR GOOD platform
• Organize regularly scheduled TEL FOR GOOD committee meetings.

Qualifications & Requirements

• Bachelor's degree in Marketing, Business Administration, Project Management, or other related fields preferred.
• 2+ years of experience in marketing coordination, event planning, community engagement or a similar role.
• Proven experience in conference and event marketing.
• Strong organizational and project management skills.
• Strong communication and interpersonal skills.
• Strong collaboration and relationship building skills.
• Ability to multi-task is critical to success
• Proficiency in Microsoft Office Suite and marketing software/tools.
• Familiarity with Monday.com or other program management tools.
• Experience with budget management and vendor negotiations with some financial acumen.
• Occasionally lift and/or move up to 30 pounds.
• Some domestic (US) travel required (10-15%).
• TEL operates on a hybrid work model which requires at least 3 days a week in our new downtown Austin office with a beautiful view of LadyBird Lake.

Equal Employment Opportunity

TEL US is an Equal Employment Opportunity / Affir all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, protected veteran status, disability status, sexual orientation, gender identity or expression, marital status, genetic information, or any other characteristic protected by law.

Company Culture

Subsidiary TOKYO ELECTRON U.S.HOLDINGS, INC.

We make innovation possible.

At TEL, we’re committed to advancing future technologies and success starts with a community of talented individuals.

Our global workforce of over 20,000 employees is embracing the challenge of a rapidly evolving tech landscape.

Your growth fuels our progress.

Our 360-degree learning approach ensures there’s something for every style from interactive classes and on the job training to formal programs led by certified technical experts and organizational development professionals.

You’ll continue building your skills and nurturing your curiosity.

To support your journey, TEL offers educational reimbursement to help you reach your learning goals.