Catering Sales Coordinator – Raymond James Stadium

Legends Hospitality, LLC; Tampa (FL); On-site; USD 38,000 - 48,000; Full time

Job summary

Legends Global is seeking a Sales & Administrative Support professional to assist the Sales and Management teams with proposals, contracts, client materials, and CRM data management. This role requires strong organization and the ability to manage multiple priorities in a fast-paced environment.

You will coordinate site visits, help track milestones, and support invoice processing while upholding professional communication and on-brand client experiences.

Qualifications

• 1–3 years of experience in sales support or event coordination.
• Strong organizational skills and attention to detail required.
• Ability to manage multiple priorities in a fast-paced environment.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office; CRM experience preferred.
• Willingness to work evenings & weekends; onsite presence required.

Responsibilities

• Provide day-to-day administrative support to Sales and Management teams.
• Assist in preparing proposals, contracts, and client-facing materials.
• Maintain organized documentation and ensure consistency across files.
• Generate and distribute weekly/monthly reporting through CRM systems.
• Coordinate site visits and client experience activities.
• Support event management with pre-event logistics and internal communications.
• Maintain CRM data integrity and assist with invoicing support.
• Collaborate cross-functionally to ensure on-brand client experiences.

Skills

Organizational skills

Multi-tasking

Written & verbal communication

Email etiquette

Microsoft Office

CRM experience

Attention to detail

Team player

On-site availability

Tools

CRM software

Microsoft Excel

PowerPoint

Job description

LEGENDS GLOBAL Legends Global is the premier partner to the world's greatest live events, venues, and brands. We deliver a fully integrated solution of premium services that keeps our partners front and center through our white-label approach. Our network of 450 venues worldwide, hosting 20,000 events and entertaining 165 million guests each year, is powered by our depth of expertise and level of execution across every component feasibility & consulting, owner’s representation, sales, partnerships, hospitality, merchandise, venue management, and content & booking of world-class live events and venues.

The Legends Global culture is one of respect, ambitious thinking, collaboration, and bold action. We are committed to building an inclusive workplace where everyone can be authentic, make an impact, and grow their career. Winning is an everyday thing at Legends Global. We have the best team members who understand every win is earned when we come together as one unified team. Sounds like a winning formula for you. Join us!

GLOBAL HOSPITALITY We believe that exceptional venue experiences should extend beyond game day and show time. From five-star feasts and craft cocktails to local eats and sizzling chef-inspired creations, we are renowned for our exceptional dining experiences. Our fresh, creative cuisine is just the beginning. We strive to delight guests at every turn: candy walls, in-house bakeshops and a warm welcome at every turn

Essential Duties & Responsibilities:

• Sales & Administrative Support
• Provide day-to-day administrative support to the Sales and Management teams
• Assist in preparing proposals, contracts, and client-facing materials
• Maintain organized documentation and ensure consistency across all sales and event files
• Generate and distribute weekly and monthly reporting through CRM system.
• Site Visit & Client Experience Coordination
• Assist with the coordination and execution of logistics for client site visits, including scheduling, materials, and on-site support
• Partner with both Sales and Catering Management to ensure a polished, on-brand client experience
• Assist in the coordination and execution of client gifting and VIP touchpoints
• Event Management Support
• Support event managers with pre-event logistics, documentation, and internal communication
• Assist in merging event orders, timelines, and operational documents
• Help track key milestones to ensure successful execution of events
• CRM & Data Management
• Maintain and update CRM systems to ensure data accuracy and completeness
• Flag & support resolution of missing or inconsistent information across accounts and opportunities
• Support reporting needs by ensuring data integrity and timely updates
• Finance
• Stay on top of pre- and post-event invoices and be able to work seamlessly with our Finance team to ensure all invoices are accurate and up to date at all times
• Update spreadsheets that track and report all payments
• Cross-Functional Collaboration
• Assist in coordinating internal communication and ensuring alignment across teams
• Misc
• Support the team with additional responsibilities as needed to ensure overall departmental success

Required Qualifications:

• 1–3 years of experience in sales support, event coordination, hospitality, or a related field
• Strong organizational skills with exceptional attention to detail
• Ability to manage multiple priorities in a fast-paced environment
• Excellent written and verbal communication skills
• Demonstrate impeccable email etiquette with the ability to compose polished, concise, and professional correspondence
• Proficiency in Microsoft Office (Excel, Word, PowerPoint); CRM experience preferred
• Strong attention to detail with timely follow-up and organized communication
• A proactive, solution-oriented mindset with a willingness to take initiative
• Ability to work evenings & weekends
• Ability to be onsite, lift materials up to 20 lbs.

What We’re Looking For

• A "go-getter" with a positive attitude and strong sense of ownership
• Someone eager to learn and grow within both Sales and Event Management
• A team player who thrives in a collaborative, high-energy environment
• A professional who values delivering exceptional client experiences

NOTE: Legends Global reserves the right to change or modify the employee's job description whether orally or in writing, at any time during the employment relationship. Legends Global may require an employee to perform duties outside his/her normal description. Also, this document in no way states or implies that these are the only duties to be performed by the employee occupying this position.

Legends & ASM Global is an Equal Opportunity/Affirmative Action employer, and encourages Women, Minorities, Individuals with Disabilities, and protected Veterans to apply.

VEVRAA Federal Contractor.

Our Work Experience is the combination of everything that's unique about us: our culture, our core values, our company meetings, our commitment to sustainability, our recognition programs, but most importantly, it's our people. Our employees are self-disciplined, hard working, curious, trustworthy, humble, and truthful. They make choices according to what is best for the team, they live for opportunities to collaborate and make a difference, and they make us the #1 Top Workplace in the area.