Events Assistant

Florida State University; Tallahassee (FL); On-site; USD 32,000 - 45,000; Full time

Job summary

Florida State University’s College of Law seeks an organized administrative coordinator within the Faculty Support Office. You will work with the Event Manager to plan, organize, and promote outreach and informational events; assist with Faculty/Program events; provide clerical, instructional, and exam support; and help ensure smooth daily operations.

Responsibilities include reserving rooms, arranging guest travel, ordering catering, creating signage, posting graphics, updating contact lists,

Qualifications

• High School diploma or equivalency and four years of experience, or a combination of post-high school education and experience equal to four years.

Responsibilities

• Assist with faculty events, including reserving rooms for events and booking guest travel.
• Order catering, generate graphics & media for posting, and create RSVP links.
• Coordinate tech needs and signage; attend weekly event planning meetings as needed.
• Assist with preparing monthly staff newsletter, update forms, staff lists, photos, and other admin tasks.
• Ensure daily operations of the Faculty Support Office, greet visitors, manage mail, maintain bulletin boards and notices.

Skills

Event planning

Administrative support

Communication

Clerical tasks

Travel arrangements

Education

High School diploma or equivalent

Tools

CANVAS

OSCAR

FEAS

Job description

Responsibilities

As part of the Faculty Support Office, this position works closely with the Event Manager and helps plan, organize, and promote outreach and informational events; assists with Faculty/Program events; provides administrative, clerical & instructional support to faculty as needed; and provides exam support.

• Assists with faculty events, including reserving rooms for events and booking guest travel. Orders catering, generates graphics & media for posting, and creates an RSVP link. Must coordinate tech needs and make signage as needed. May attend the weekly event planning meetings. Events include (but not limited to): Collegewide Events, Enrichment Speakers, Summer Presentation Series, Distinguished Environmental Lecture, Legal Writing Workshops, Clinic events, etc.


• Assist with preparing the monthly staff newsletter, preparing and updating forms, staff phone list, staff photos, and assisting with other admin activities and special projects. Ensures all new employees are added to contact lists, websites, and directories.


• Ensures the effective operation of the Faculty Support Office's daily operations: Greets visitors to the Faculty Support Office; Communicates regularly with faculty, deans, guests, and judges; Manages mail delivery to Adjunct Faculty. Monitors, updates, and maintains all designated bulletin boards, including ensuring faculty publication display cases and room signage are current. Ensures that all notices, materials, and announcements are up to date and displayed in an aesthetically pleasing manner. Provides back-up support to other staff for travel authorizations and Canvas course entry.


• Assists with exam administration each semester and orders lunches for exam staff.


• Required to have both a travel and a purchasing card and to be fully trained on both. Must be familiar with CANVAS, OSCAR, and FEAS.


• Provides rosters, creates add/drop sheets, attendance and seating charts; tracks attendance for all classes and reports monthly to the Associate Dean of Student Affairs. May provide clerical assistance to faculty as requested/assigned.

Department

College of Law

Qualifications

High School diploma or equivalency and four years of experience, or a combination of post-high school education and experience equal to four years.

Contact Info

Janine Welch, College of Law Associate Dean for Administration

[e-mail]

University Information

One of the nation's elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking. Founded in 1851, Florida State University is the oldest continuous site of higher education in Florida. FSU is a community steeped in tradition that fosters research and encourages creativity. At FSU, there’s the excitement of being part of a vibrant academic and professional community, surrounded by people whose ideas are shaping tomorrow’s news!

Learn more about Florida State University and our campuses.

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Considerations

This is an USPS (University Support Personnel System) position.

This position requires successful completion of a criminal history background check.

Equal Employment Opportunity

FSU is an Equal Employment Opportunity Employer.