Program Associate, New Student & Family Program and Fraternity & Sorority Life - University Bus...

Florida State University; Tallahassee (FL); On-site; USD 30,000 - 40,000; Full time

Job summary

Florida State University in Tallahassee, FL, is seeking a Program Associate for the New Student & Family Program and Fraternity & Sorority Life. The role provides transactional financial and administrative support across NSFP and FSL, handling requisitions, invoicing, contracts, and budgeting.

Key duties include HR coordination, time and leave approvals, payroll cost reporting, and acting as FACET Rep, along with travel coordination and front desk operations.

Qualifications

• High school diploma or equivalent with four years’ experience.
• Excellent customer service skills and professional office experience.
• Strong communication, organizational abilities, attention to detail.

Responsibilities

• Provides transactional financial and administrative support for the New Student and Family Program (NSFP) and Fraternity and Sorority Life (FSL).
• Processes requisitions, invoices, contracts, and purchasing card reconciliations; supports fiscal accounting and budgeting for NSFP/FSL.
• Coordinates HR functions including hiring, personnel actions, time/leave approvals, and payroll cost center reports; acts as FACET Rep.
• Oversees general office operations including space maintenance, equipment, inventory, and front desk coverage; manages office materials.
• Serves as Travel Representative for FSL & NSFP; assists with Concur travel requests and expense reports.

Skills

Customer service

Microsoft Office

Communication

Organizational skills

Attention to detail

Education

High school diploma or equivalent

Job description

Program Associate, New Student & Family Program and Fraternity & Sorority Life - University Business Administrators

Location: Tallahassee, FL

Regular/Temporary: Regular

Full/Part Time: Full-Time

Job ID: 63567

Department

https://uba.fsu.edu/ - Division of Student Affairs - New Student & Family Program and Fraternity & Sorority Life

Responsibilities

Responsible for providing transactional financial and administrative support for the New Student and Family Program (NSFP) and Fraternity and Sorority Life (FSL).

• Provides fiscal support for both FSL & NSFP including entering requisitions, proxying purchasing cards, reviewing incoming invoices, and ensuring payment of all outstanding invoices. Assists the FSL & NSFP Business Manager in performing fiscal accounting for the Departments, including reconciling, and monitoring all FSL & NSFP budgets. Serves as PCard Proxy and completes weekly and monthly purchasing card reconciliation processes. Serves as both FSL & NSFP Contract Manager. Provides support and processes all contracts for both departments. Processes internal requisitions and purchase orders. Creates invoices for FSL & NSFP auxiliary budgets. Maintains FSL scholarship processes for Foundation projects.
• Coordinates departmental human resource functions for both FSL & NSFP Departments including hiring, personnel actions, terminations, and transfers. Ensures all hiring documents are complete and accurate. Responsible for reviewing and verifying active appointment reports, submitting cases to HR as needed, monitors time and leave for approvals, and payroll cost center reports. Serves as a FACET Rep.
• Oversees general office operations for NSFP including coordinating maintenance and repairs of space and equipment. Manages office supply inventory and orders supplies as needed. Serves as the departmental Property Custodian and Key Manager. Provides front desk coverage as needed. Provides recommendations on office operational needs to include equipment, workflow, staffing, and materials. Assists NSFP and FSL leadership with special projects as assigned.
• Serves as the Travel Representative for both FSL & NSFP Departments. Serves as travel delegate for Concur in preparing travel requests, expense reports, and may assist with travel arrangements.

Qualifications

A high school diploma or equivalent and four years of experience. (Note: post high-school education and/or experience may substitute at a comparable rate.)

Preferred Qualifications

The ideal candidate will possess excellent customer service skills, proficiency in Microsoft Office Suite, and experience working in a professional office environment. They will demonstrate strong communication and organizational abilities, attention to detail, and a professional approach to supporting daily operations.

University Information

One of the nation's elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking. Founded in 1851, Florida State University is the oldest continuous site of higher education in Florida. FSU is a community steeped in tradition that fosters research and encourages creativity. At FSU, there’s the excitement of being part of a vibrant academic and professional community, surrounded by people whose ideas are shaping tomorrow’s news!

Learn more about Florida State University and our campuses.

Anticipated Salary Range

Starting in the mid $30,000's to $40,000, commensurate with education and experience.

FSU Total Rewards

FSU offers a robust Total Rewards package. Visit our FSU Total Rewards website to learn more about our Compensation, Benefits, Wellness, Recognition, and Employee Development programs.

Use our FSU Total Compensation Calculator to calculate Total Compensation options based on potential salary, benefits and retirement contributions, earned leave, and other employment-related perks.

Veterans' Preference

Certain service members and veterans, and the spouses and family members of such service members and veterans, Certain service members and veterans, and the spouses and family members of such service members and veterans, receive preference and priority, and certain service members may be eligible to receive waivers for post secondary educational requirements, in employment by the state and its political subdivisions and are encouraged to apply for the positions being filled. Veterans' Preference applies to University Support Personnel System (USPS) positions only.

IMPORTANT: To claim Veterans' Preference, select “yes” to the question on the application questionnaire and upload a DD-214 (or equivalent), the Veterans' Preference Certification form, and other documentation if applicable with your online application before midnight of the position closing date.

Click the links for Veterans’ Preference eligibility requirements and Veterans’ Preference required documentation (PDF), or call FSU Human Resources at [phone].

Considerations

This is an USPS (University Support Personnel System) position.

This position requires successful completion of a criminal history background check.

This position is being re-advertised. Previous applicants need not reapply.

Equal Employment Opportunity

FSU is an Equal Employment Opportunity Employer.