Program Associate - UBA/Center for Academic Retention & Enhancement (CARE)

Florida State University; Tallahassee (FL); On-site; USD 42,000 - 56,000; Full time

Job summary

Florida State University in Tallahassee is seeking a Program Associate for the UBA/CARE to provide administrative and fiscal support to the CARE program, including Student Support Services and grant activities. The role covers management of purchasing, travel, HR transactions, calendar coordination, and coordination with university offices and partners to ensure smooth operations of CARE initiatives.

Regular/full-time appointment with opportunities to collaborate across departments and

Qualifications

• High school diploma or equivalency with four years of experience.
• Four years combined education/experience acceptable.

Responsibilities

• Perform administrative, operational, and fiscal support for CARE.
• Process and review P-Card, procurement, scholarships, and travel transactions.
• Coordinate CARE facilities, room reservations, and vehicle scheduling.
• Support grant-related reporting, tracking, and compliance.

Skills

Communication

MS Office

Zoom

Multitasking

Policy explanation

Relationship building

Attention to detail

Education

High school diploma or equivalent

Tools

OMNI system

Microsoft Office

Zoom

Job description

Job Title: Program Associate - UBA/Center for Academic Retention & Enhancement (CARE)

Location: Tallahassee, FL

Regular/Temporary: Regular

Full/Part Time: Full-Time

Job ID: 63689

Department

University Business Administrators - Division of Undergraduate Studies - Center for Academic Retention & Enhancement (CARE)

Responsibilities

Responsible for performing administrative professional support services to the Center for Academic Retention & Enhancement (CARE). This includes administrative, operational, and fiscal activities with a focus on the Student Support Services (SSS), and local grant programs.

• Responsible for financial activities and administrative functions for CARE. Processes and reviews P-Card, Procurement, Scholarship, and Travel transactions. Serves as the primary fiscal support for the Student Support Services (SSS), and local grant programs.
• Ensures transactions are processed accurately, timely, and in compliance with University, State, and Federal policies and procedures. Serves as a P-Card proxy and as a backup for designated financial functions within the Division of Undergraduate Studies (UGS).
• Coordinates administrative functions related to CARE facilities and shared resources. Serves as the Property Custodian for CARE and the primary point of contact for room reservations and scheduling and manages reservations for department vans and golf carts.
• Assists program managers and coordinators with project and grant administrative needs related to CARE programs. Monitors grant expenditures and fund availability in accordance with reports provided by the Division of Undergraduate Studies (UGS) Business Manager, and assists with purchasing, travel, and other financial transactions associated with grant-funded activities. Provides administrative support for grant-related reporting, tracking, and compliance requirements.
• Provides departmental HR transactional support in coordination with the CARE HR Dept Rep and appropriate University HR offices. Assists with onboarding, required documentation, routine HR transactions, personnel actions, and grant participant stipends.
• Provides administrative support to CARE leadership, faculty, staff, and program personnel. Coordinates meetings, maintains records and calendars, prepares documents and correspondence, and supports department events, special projects, and operational initiatives. Assists with general office administration and coordinates with University offices and internal/external partners as needed.

Qualifications

High school diploma or equivalency and four years experience or a combination of post high school education and experience equal to four years.

Preferred Qualifications

The ideal candidate should possess the following skills and/or experience.

• Ability to communicate effectively with different groups and/or individuals verbally or in writing and in a calm, confident manner with complete objectivity.
• Experience with using the OMNI system, Microsoft Office applications, and Zoom.
• Experience handling multiple work assignments simultaneously and prioritizing based on departmental need.
• Ability to interpret and explain policies, procedures, goals, and objectives to students, parents, faculty, and staff.
• Ability to establish and maintain effective working relationships with students, parents, supervisors, and interdepartmental personnel.
• Attention to detail with a high standard of integrity.

University Information

One of the nation's elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking. Founded in 1851, Florida State University is the oldest continuous site of higher education in Florida. FSU is a community steeped in tradition that fosters research and encourages creativity. At FSU, there’s the excitement of being part of a vibrant academic and professional community, surrounded by people whose ideas are shaping tomorrow’s news!

Learn more about Florida State University and our campuses.

FSU Total Rewards

FSU offers a robust Total Rewards package. Visit our FSU Total Rewards website to learn more about our Compensation, Benefits, Wellness, Recognition, and Employee Development programs.

Use our FSU Total Compensation Calculator to calculate Total Compensation options based on potential salary, benefits and retirement contributions, earned leave, and other employment-related perks.

Veterans' Preference

Certain service members and veterans, and the spouses and family members of such service members and veterans, Certain service members and veterans, and the spouses and family members of such service members and veterans, receive preference and priority, and certain service members may be eligible to receive waivers for post secondary educational requirements, in employment by the state and its political subdivisions and are encouraged to apply for the positions being filled. Veterans' Preference applies to University Support Personnel System (USPS) positions only.

IMPORTANT: To claim Veterans' Preference, select "yes" to the question on the application questionnaire and upload a DD-214 (or equivalent), the Veterans' Preference Certification form, and other documentation if applicable with your online application before midnight of the position closing date.

Click the links for Veterans’ Preference eligibility requirements and Veterans’ Preference required documentation (PDF), or call FSU Human Resources at [phone].

Considerations

This is an USPS (University Support Personnel System) position.

This position requires successful completion of a criminal history background check.

Equal Employment Opportunity

FSU is an Equal Employment Opportunity Employer.