Administrative Associate to Dean’s Suite

Florida State University; Tallahassee (FL); On-site; USD 36,000 - 48,000; Full time

Job summary

Florida State University seeks an Administrative Associate to the Dean’s Suite in Tallahassee, FL. This full-time USPS position supports the Dean’s office and the College of Law with front-desk duties, calendar management, and meeting preparation.

The role requires a HS diploma or equivalent and three years of experience; duties include coordinating travel, processing travel reimbursements, and maintaining files and conference spaces.

Qualifications

• HS diploma or equivalency and three years experience or a combination of post high school education and experience equal to three years.

Responsibilities

• Greets visitors to the Dean's office and answers phone calls, maintains office spaces and schedules, handles mail and supplies, and provides general administrative support as needed.
• Assists with candidate searches, schedules meetings, arranges travel, and processes travel authorizations and reimbursements for the Dean and other Deans as needed.
• Supports the Law-UBA department by tracking position descriptions, FACET reporting acknowledgments, faculty evaluations, and recruitment of permanent staff.
• Prepares materials for faculty meetings and presentations, drafts routine correspondence, and assists with orientation sessions; provides backup for Dean, Associate Deans, and Assistant Deans.

Education

High school diploma or equivalency

Job description

Job Title: Administrative Associate to Dean’s Suite

Location: Tallahassee, FL

Regular/Temporary: Regular

Full/Part Time: Full-Time

Job ID: 63695

Department: College of Law

Responsibilities

• Greets visitors to the Dean's office and answers phone calls. Performs general duties assigned to Dean's office staff, to include organization and cleanliness of Dean's office, Dean's office kitchen and Dean's conference room, checking mail, maintenance and repair requests, monitoring and stocking office supplies. Provides other Administrative support as needed especially to supervisor and to the Assistant to the Dean. Maintains the conference room calendar. Ensures the Dean's office files are complete and organized, including paper and computer based.
• Assists with candidate searches and provides support, including scheduling meetings as needed, arranging travel for candidates, processing travel authorization and travel expense reimbursements. Will assist with travel planning, organization and processing of travel authorizations and travel expense reimbursements for the Dean, Associate Dean and other Deans as needed.
• Will assist the Law-UBA department in the tracking of position descriptions for FSU compliance. Will work with the Law-UBA department in monitoring FACET reporting acknowledgements, assisting in making corrections as needed. May assist with Assignments of Responsibility and the distribution of faculty evaluations. Assist the Law-UBA department in tracking required evaluation trainings and with recruitment of permanent staff.
• Prepares materials for faculty meetings and presentations, drafts routine correspondence, and assists with organizing orientation sessions. Provides backup and assistance if needed for Dean, Associate Deans and/or Assistant Deans.

Qualifications

• HS diploma or equivalency and three years experience or a combination of post high school education and experience equal to three years.

University Information

One of the nation's elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking. Founded in 1851, Florida State University is the oldest continuous site of higher education in Florida. FSU is a community steeped in tradition that fosters research and encourages creativity. At FSU, there’s the excitement of being part of a vibrant academic and professional community, surrounded by people whose ideas are shaping tomorrow’s news! Learn more about Florida State University and our campuses.

FSU Total Rewards

FSU offers a robust Total Rewards package. Visit our FSU Total Rewards website to learn more about our Compensation, Benefits, Wellness, Recognition, and Employee Development programs. Use our FSU Total Compensation Calculator to calculate Total Compensation options based on potential salary, benefits and retirement contributions, earned leave, and other employment-related perks.

Considerations

This is an USPS (University Support Personnel System) position. This position requires successful completion of a criminal history background check.

Equal Employment Opportunity

FSU is an Equal Employment Opportunity Employer.