Events Assistant

Glidewell Laboratories; Irvine, Northern (CA, KY); Hybrid; USD 27,000 - 29,000; Full time

Job summary

Glidewell Laboratories is seeking an enthusiastic Event Assistant to support planning, preparation, and on-site coordination of company events in Irvine, CA. You will assist with vendor communications, logistics, and guest check-in, ensuring each detail aligns with established floorplans and schedules.

The role requires a high school diploma and at least one year of office coordination or event support experience.

Qualifications

• Minimum one year of office administration/coordination experience.
• Minimum one year of event support experience.
• High school diploma or equivalent.

Responsibilities

• Assist Event Planning team in the planning, preparation, and execution of all small- and large-scale Company and special events.
• Assist with all aspects of event planning as assigned by the Event Planning Team.
• Assist with event coordination communication with employees, staff, and vendors according to event details.
• Assist event inquiries, relaying pertinent details to team members as necessary.
• Maintains Company events calendar including audits of meeting/event spaces.
• Performs monthly inventory audits of banquet supplies, linens, and event kits.

Education

High school diploma or equivalent

Job description

Essential Functions

• Assist Event Planning team in the planning, preparation, and execution of all small- and large-scale Company and special events.
• Assist with all aspects of event planning as assigned by the Event Planning Team.
• Assist with event coordination communication with employees, staff, and vendors according to event details.
• Assists and works closely with event set up teams to ensure accurate event setup as specified in floorplans.
• Provides onsite support to vendors and staff to ensure alignment with event plans and layouts.
• Assist event inquiries, relaying pertinent details to team members as necessary.
• Maintains Company events calendar including audits of meeting/event spaces.
• Performs monthly inventory audits of banquet supplies, linens, and event kits.
• Develops and maintains collaborative and positive relationships with internal departments and cross-functional teams that support and contribute to events.
• Responds timely to guest inquiries and coordinates on-site check-in procedures with Event Planning team.
• Travels and attends on and off-site events.
• Performs other related duties and projects as business needs require at direction of management.

Education and Experience

• High school diploma or equivalent.
• Minimum one (1) year of office administration/coordination experience preferred.
• Minimum one (1) year of event support experience preferred.

Special Requirements/Certification

• California Food Handlers Card preferred.
• California Responsible Beverage Service (RBS) training certificate preferred.

Pay Range: $19.78hr.-$21.00/hr.