Events Assistant

University of California, San Francisco; San Francisco (CA); On-site; USD 42,000 - 54,000; Full time

Job summary

The University of California, San Francisco is seeking an Events Assistant (Event Specialist 2) to provide administrative, operational, and logistical support for Conference Services and Retail Services within UCSF Campus Life Services.

This role assists in planning and executing conferences, meetings, symposiums, banquets, VIP events, and campus programs, while coordinating with diverse faculty, staff, learners, visitors, vendors, tenants, and external partners in a fast-paced, team-oriented

Qualifications

• Bachelor’s degree in a related field or equivalent experience.
• 1–2 years of relevant experience in event planning or production.
• Strong organizational skills and ability to coordinate multiple details and schedules.
• Excellent interpersonal and written/verbal communication skills.
• Proficiency with Microsoft Office applications (Word, Excel, PowerPoint, Access).

Responsibilities

• Provide administrative, operational, and logistical support for Conference Services and Retail Services.
• Assist in planning and executing conferences, meetings, symposiums, banquets, VIP events, and campus programs.
• Support administration of campus retail programs and tenants; manage multiple priorities in a fast-paced environment.

Skills

Event planning

Organizational skills

Communication

Problem-solving

Customer service

Education

Bachelor’s degree or equivalent experience

Tools

Microsoft Office

Job description

Job Description

Please note: this is a temporary assignment (6 months) with potential to extend. UCSF's Temporary Employment Program (TEP) recruits and hires temporary employees for immediate clerical and technical support services to UCSF Departments and various off-campus locations. UCSF departments deploy temporary employees to work on special projects, fill in for regular employees who are on vacation or leave, or to temporarily fill a vacant position during recruitment. Frequently temporary employees become successful candidates for career and limited appointment positions.

Job Description

Please note: this is a temporary assignment (6 months) with potential to extend. UCSF's Temporary Employment Program (TEP) recruits and hires temporary employees for immediate clerical and technical support services to UCSF Departments and various off-campus locations. UCSF departments deploy temporary employees to work on special projects, fill in for regular employees who are on vacation or leave, or to temporarily fill a vacant position during recruitment. Frequently temporary employees become successful candidates for career and limited appointment positions.

Position Summary

The Events Assistant (Event Specialist 2) provides administrative, operational, and logistical support for Conference Services and Retail Services within UCSF Campus Life Services. This position supports the planning and execution of conferences, meetings, symposiums, banquets, VIP events, and other campus programs, while also assisting with the administration and operational oversight of campus retail programs and tenants.

The role works with a diverse range of clients and stakeholders, including UCSF faculty, staff, learners, visitors, vendors, tenants, campus partners, nonprofit and corporate partners, and external clients. The successful candidate will be organized, customer-focused, adaptable, and comfortable managing multiple priorities in a fast-paced, team-oriented environment.

Qualifications

Required

• 1–2 years of relevant experience.
• Working knowledge of event planning and production concepts, principles, and practices.
• Strong organizational skills and demonstrated ability to coordinate multiple details and schedules.
• Excellent interpersonal and written/verbal communication skills.
• Demonstrated judgment, decision-making, and problem-solving abilities.
• Ability to work effectively with diverse groups and stakeholders.
• Ability to work professionally under pressure and meet tight deadlines while providing excellent customer service.
• Demonstrated proficiency with Microsoft Office applications, including Word, Excel, PowerPoint, and Access.
• Bachelor’s degree in a related field and/or equivalent experience and training.

Preferred

• Knowledge of UCSF’s campus, programs, policies, mission, goals, infrastructure, and operations.
• Experience working in a university, healthcare, conference/event, hospitality, vendor-management, or similarly complex environment.
• Experience with event scheduling, room-layout, or event-management software.