Events and Services Manager

Socket.dev; Houston (TX); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Medical insurance

Vision insurance

Dental insurance

Life insurance

Long-term disability

401k retirement plan

Job summary

Discovery Green Conservancy is seeking an Event and Services Manager to coordinate event logistics and services within the park, ensuring a seamless experience for clients and guests while preserving the park’s beauty.

You will support park walkthroughs for potential licensees, showcase capabilities, and assist sales teams through planning and licensing processes, with primary responsibility for revenue events and vendor coordination.

Qualifications

• Ability to perform data entry and analyze data to support decision making.
• Excellent verbal and written communication skills, with proofreading ability.
• Ability to work independently and as part of a team with diverse backgrounds.
• Strong problem solving, adaptability, and sound judgment under pressure.
• Self-motivated with strong work ethic and attention to detail.
• Effective planning and time management across multiple tasks.
• Self-management and stress management skills for healthy work habits.
• Proficiency with Windows or Apple environments, including common office apps.
• Physical ability to lift over 50 pounds and work outdoors when needed.

Responsibilities

• Plan and manage planning calendar, data entry, reporting, and contracts.
• Post revenue events to the calendar and capture logistics and attendance data.
• Coordinate logistics, deadlines, and vendor coordination for events.
• Provide onsite support, load in/out, and serve as main contact for venue events.
• Prepare contracts for venue licenses, sampling, vendors, and birthdays.
• Collect contractor payment information and ensure COIs for vendors and licensees.
• Review invoices and post data to event records for revenue and services.
• Assist with data entry and reporting across Revenue and Services.

Skills

Data entry

Data analysis

Communication

Teamwork

Problem solving

Initiative

Planning and organizing

Self-management

Technology

Tools

Microsoft Windows

Outlook

Word

Excel

Job description

Description

Job Type: Full time, Exempt

Reports to: Revenue and Services Director

The Event and Services Manager (ESM) is responsible for ensuring that all event logistics and services within the park are coordinated and executed seamlessly while maintaining the landscape, beauty, and overall integrity of the park. This position plays a key role in supporting successful events, creating a positive experience for clients and guests, and protecting the park’s natural and aesthetic environment.

The Event and Services Manager will conduct park walkthroughs for potential licensees, showcase the park’s capabilities and opportunities, and provide support to the sales teams of our stakeholders throughout the event-planning and licensing process.

Essential Duties and Responsibilities:

• Planning Pod calendar including data entry, reporting, and contracts:
• Post all revenue events to calendar in Planning Pod.
• Collect and post logistics, financial information and attendance to event records
• Communicate deadlines for payment and documents
• Inform Operations team Project Manager with event setup details
• Review site maps and timelines submitted by licensees
• Schedule all outside vendors needed for revenue producing events
• Assist in creating reports for revenue and services as needed, including
• Pre-season projections and post-season recaps
• Venue License forecasting
• Budget and interim reporting
• Coordinate and communicate logistics for Revenue and Services:
• Post all logistical information to event database record
• Be the onsite contact and execute any load in/ROS/load out as needed.
• Prepare, send and manage contracts for venue licenses, sampling, vendors and birthdays
• Collect contractor payment information including W9, ACH - Collect COI for vendors and licensees
• Review and submit contractor invoices to appropriate department; post data to event record
• Manage all requested services, including scheduling, fencing, cleaning, security; following up with submitting invoices.
• Assist with data entry and reporting for Revenue and Services
• Other duties as assigned; all Conservancy employees work together as a team and frequently assist each other in every department when needed.

Requirements

Minimum Qualifications (Knowledge, Skills, and Abilities):

• Data entry and analysis - attention to detail; ability to use data to report and analyze.
• Communication - excellent verbal and written skills, including proofreading.
• Teamwork - able to work both independently and on a team with a wide variety of people with different backgrounds, styles and skills.
• Problem solving - flexible; able to deal with frequent changes, delays, or unexpected events; decisive, using sound judgment and logical reasoning, often under pressure; and accountable for actions.
• Initiative and enterprise - Self-motivated; strong work ethic; responsive, attention to detail, accuracy and follow through.
• Planning and organizing - Proficient time management skills; to manage multiple projects and work assignments at once.
• Self-management - stress management skills, maintaining a healthy lifestyle.
• Technology - Excellent computer skills using Microsoft Windows or Apple, including Outlook, Word, and Excel, and proficiency in internet research.
• Must be able to lift over 50 pounds and willing to work outside when needed.

Note:

This job description in no way states or implies that these are the only duties to be performed by the employee in this position. Employees will be required to follow other job-related instructions and perform other job-related duties as assigned.

Benefits:

• Benefits include medical, vision, dental, life, and long-term disability paid by Discovery Green Conservancy. Employees can participate in our 401k retirement plan.