Special Events Manager

City of Garland; Garland (TX); On-site; USD 52,000 - 68,000; Full time

Job summary

City of Garland is seeking an experienced events coordinator to oversee planning and coordination of City-sponsored events on public property. Responsibilities include developing event themes, managing permits, and coordinating staff.

The role requires a 4-year college degree and 3+ years in Recreation, Marketing or Event Planning, with strong knowledge of logistics, marketing principles, and Office 365 tools. Some evenings and weekends may be required.

Qualifications

• 4-year college degree required.
• 3-years related experience required.
• Bachelor's degree in Business Administration, Event Planning or Management, Recreation, Marketing or similar field.

Responsibilities

• Coordinate and facilitate City-wide special events including the development of themes, concepts and marketing objectives for each event.
• Oversee and assign tasks for special events including permits, preparation of equipment and facilities and coordination of staff.
• Act as liaison with City Management and non-profit groups and businesses in the assistance of planning events.
• Coordinate and monitor event timelines and ensure deadlines are met.
• Assist with the planning and marketing of community-initiated events involving other City departments and related organizations.
• Negotiate event contracts and professional service agreements for outsourced services as needed.
• May run statistical reports and related metrics for events and promotions.
• Ensure all event costs stay within the assigned budget Supervise all full-time and part-time staff assigned to the special event

Skills

Logistics planning

Marketing

Event promotion

Public event regulations

Relationship building

Office 365

English grammar

Office software

Education

Bachelor's degree in Business Administration, Event Planning or Management, Recreation, Marketing or similar field

4-year college degree

Tools

Office 365

First Aid/CPR/AED certification

Job description

Summary

Responsible for overseeing the planning, and coordination of City-sponsored events as well as assisting the community with their events held on public property.

Pay Range

(Depending on qualifications and experience)

Essential Duties and Responsibilities

include the following. Other duties may be assigned.

• Coordinate and facilitate City-wide special events including the development of themes, concepts and marketing objectives for each event.

• Oversee and assign tasks for special events including permits, preparation of equipment and facilities and coordination of staff.

• Act as liaison with City Management and non-profit groups and businesses in the assistance of planning events.

• Coordinate and monitor event timelines and ensure deadlines are met.

• Assist with the planning and marketing of community-initiated events involving other City departments and related organizations.

• Negotiate event contracts and professional service agreements for outsourced services as needed.

• May run statistical reports and related metrics for events and promotions.

• Ensure all event costs stay within the assigned budget Supervise all full-time and part-time staff assigned to the special event

Minimum Qualifications

• 4-year college degree

• 3-years related experience

Or an equivalent combination of education and experience sufficient to successfully perform the essential functions of the job.

Preferred Qualifications

Education/ Experience

• Bachelor's Degree in Business Administration, Event Planning or Management, Recreation, Marketing or similar field of study

• 3-5 years experience in Recreation, Marketing or Event Planning

Knowledge, Skills & Abilities

• Comprehensive knowledge of logistics in planning and coordinating city departments to create a successful event.

• Comprehensive knowledge of principles and practices in marketing and promoting Citywide programs and events

• Comprehensive knowledge of governmental regulations for public events

• Ability to establish and maintain an effective working relationship with all levels of City staff and officials, vendors and citizens

• Comprehensive knowledge of marketing principles

• Knowledge of the English language and proper rules of grammar

• Advanced skills in utilizing Office 365

Licenses and Certifications

• Valid Class C Texas driver's license

• First Aid, CPR and AED certification or the ability to obtain within six months of hire

Physical Requirements / Work Environment

The work environment and physical demands described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The incumbent works in a typical office environment. The incumbent must be able to hear and speak effectively to communicate by telephone and in person. Also, must have visual acuity to read document; applicant must be able to lift up to 25 pounds.

Position includes some nights and weekends.