Events and Office Coordinator

Dahl Consulting; Saint Cloud (MN); On-site; USD 55,000 - 80,000; Full time

Benefits offered by this job

Health savings accounts

Dental insurance

Vision insurance

Paid time off

Retirement plan with 4% employer match

Volunteer time off

Job summary

Dahl Consulting in Saint Cloud, MN is seeking an Events and Office Coordinator to manage daily operations, coordinate onsite and offsite events, and provide technology support for staff. You will handle vendor relationships, office administration, and executive scheduling in a fast-paced environment.

Ideal candidates have 1+ year of related experience, strong communication, and proficiency with common business software.

Qualifications

• Associate’s or Bachelor’s degree required.
• 1+ year in office administration or event coordination.
• Strong written and verbal communication skills.
• Ability to multitask in a fast-paced environment.
• Excellent organizational skills and attention to detail.
• Customer service and relationship-building abilities.
• Proficiency with MS Office Suite and basic tech troubleshooting.

Responsibilities

• Serve as primary office contact for visitors, calls, mail, and packages.
• Coordinate and host onsite meetings and events, including catering and AV needs.
• Manage office supplies, equipment, and facility readiness.
• Support wellbeing initiatives with meals and workplace amenities.
• Assist with invoicing and administrative projects with finance teams.
• Provide first-level technology support and coordinate with IT partners.
• Schedule executives and coordinate calendars; support special projects.
• Plan offsite meetings and stakeholder events; mentor interns.

Skills

Office administration

Event coordination

Executive support

Customer service

Vendor management

Microsoft Office

Communication skills

Education

Bachelor's degree

Tools

Monday.com

Microsoft Teams

Zoom

Box

NetSuite

Domo

Qualtrics

Expensify

Job description

Title

Events and Office Coordinator

Location

St. Cloud, MN

Job Type

Permanent/Direct-Hire

Compensation

$55,000-80,000.00

Industry

Financial Services

About the Role

Our firm is partnering with a mission-driven private investment and long-term holding company to identify an Events and Office Coordinator. This organization is dedicated to building sustainable businesses, fostering innovation, and creating long-term value for employees, customers, communities, and other stakeholders. Supporting a portfolio of companies across infrastructure, health, materials, and automation industries, the organization promotes a culture centered on wellbeing, trust, excellence, and continuous improvement. In this highly visible role, you will serve as a key operational resource, ensuring a seamless workplace experience through office administration, event coordination, technology support, vendor management, and executive support. This position is ideal for a detail-oriented professional who enjoys creating exceptional experiences, solving problems, and contributing to a collaborative team environment.

Job Description

The Events and Office Coordinator will oversee daily office operations, coordinate events and meetings, support workplace technology, manage vendor relationships, and provide administrative assistance to leadership and internal stakeholders. This role requires strong organizational skills, adaptability, and a customer-service mindset.

Key Responsibilities

• Serve as the primary point of contact for office reception, visitors, phone inquiries, mail, and package distribution.
• Coordinate and host onsite meetings and events, including catering, room setup, audiovisual needs, and attendee support.
• Manage office supplies, equipment, inventory, and facility readiness to ensure efficient daily operations.
• Support employee wellbeing initiatives through coordination of meals, refreshments, and workplace amenities.
• Assist with printing, mailing, and administrative projects.
• Process and track invoices in partnership with the finance team.
• Provide first-level technology support and coordinate issue resolution with third-party IT partners and internal stakeholders.
• Manage workplace technology including conference room systems, displays, internet services, phones, and audiovisual equipment.
• Coordinate vendor relationships and service contracts related to office and technology operations.
• Support executives with scheduling, calendar management, meeting coordination, and special projects.
• Plan and execute offsite meetings, stakeholder gatherings, and company-sponsored events.
• Assist with training and mentoring interns supporting business operations and events.
• Partner with internal teams and community stakeholders to coordinate programs, events, and organizational initiatives.
• Maintain documentation and recommend process improvements to enhance operational efficiency.

Qualifications

• Associate’s degree or Bachelor’s degree.
• 1+ year of experience in office administration, event coordination, executive support, hospitality, operations, or a related field.
• Strong verbal and written communication skills.
• Demonstrated ability to manage multiple priorities in a fast-paced environment.
• Excellent organizational skills and attention to detail.
• Strong customer service and relationship-building abilities.
• Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Ability to troubleshoot basic technology issues and coordinate with external service providers.
• Problem-solving mindset with the ability to anticipate organizational needs.
• Ability to work independently while collaborating effectively across teams.

Preferred

• Bachelor's degree in Business Administration, Communications, Hospitality, Event Management, or a related field.
• Experience supporting executives or senior leadership.
• Event planning and meeting coordination experience.
• Experience working with project management, collaboration, and business applications such as Monday.com, Microsoft Teams, Zoom, Box, NetSuite, Domo, Qualtrics, Expensify, or similar platforms.
• Experience supporting both Windows and Apple environments.
• Professional certifications or specialized training in administrative support, project management, business operations, or related disciplines.
• Experience supervising, mentoring, or coordinating interns or junior team members.
• Demonstrated success identifying process improvements and implementing operational efficiencies.

Benefits

• health savings accounts with employer cash contributions
• consumer-directed health plans
• dental insurance
• voluntary vision insurance
• wellbeing assessment with incentives and coaching
• employee assistance program
• short-term and long-term disability insurance
• life insurance
• thirty (30) days of paid time off
• a retirement plan with a 4% employer match
• a charitable giving matching program
• paid volunteer time off
• to support productivity and connectivity, employees are provided with a mobile and office technology suite, including an iPhone and laptop.

Equal Opportunity Statement

As an equal opportunity employer, Dahl Consulting welcomes candidates of all backgrounds and experiences to apply.

We look forward to meeting you!