Events & Alumni Relations Coordinator

The Loomis Chaffee School; Windsor (CT); On-site; USD 55,000 - 70,000; Full time

Benefits offered by this job

Medical/Dental/Vision/Life Insurance

Retirement plan

Wellness benefits

Generous vacation/sick/holiday time

Job summary

The Loomis Chaffee School is seeking an Assistant to Alumni & Parent Relations in Windsor, CT, to support the Advancement team with administrative duties and event coordination.

The role involves managing registrations, helping plan Reunion Weekend and signature campus events, and coordinating with Admissions for legacy visits, while maintaining accurate records and delivering strong customer service to alumni, families, and guests.

Qualifications

• Bachelor’s degree required or equivalent work experience.
• Experience in Advancement work and in an independent school setting preferred.
• Proficiency with Microsoft applications and databases; experience with Blackbaud Raiser's Edge, NXT, and GiveCampus preferred.

Responsibilities

• Provide administrative and operational support for an Alumni & Parent Relations team of four members.
• Coordinate and manage end-to-end registration for events, including on-site support.
• Coordinate Reunion Weekend registration, guest services and on-site activities.
• Support signature campus-wide events like Family Weekend and Commencement.
• Assist in visits of legacy applicants during interview season with Advancement colleagues.
• Maintain data and gifts documentation with Advancement Services.
• Receive calls and assist constituents via telephone and email.

Skills

Microsoft Office

Excel

Database experience

Communication skills

Event planning

Multitasking

Customer service

Education

Bachelor's degree

Tools

Blackbaud Raiser’s Edge

Blackbaud NXT

GiveCampus

Job description

The Loomis Chaffee School is seeking an Assistant to Alumni & Parent Relations in Windsor, CT, to support the Advancement team with administrative duties and event coordination.

The role involves managing registrations, helping plan Reunion Weekend and signature campus events, and coordinating with Admissions for legacy visits, while maintaining accurate records and delivering strong customer service to alumni, families, and guests.