Alumni & Parent Engagement Coordinator

Loomis Institute; Windsor (CT); On-site; USD 50,000 - 68,000; Full time

Job summary

Loomis Chaffee School in Windsor, CT seeks an Assistant to Alumni & Parent Relations to provide administrative support for the Advancement Office and manage event logistics for alumni and parent engagements.

Responsibilities include coordinating registrations, supporting Reunion Weekend, and assisting with campus events while maintaining donor databases and delivering excellent customer service to a wide range of constituents.

Qualifications

• Bachelor’s degree required and/or equivalent work experience.
• Experience in Advancement work and in an independent school setting preferred.

Responsibilities

• Provide administrative and operational support for an Alumni & Parent Relations team of four.
• Assist in the preparation, execution, and post-event assessment of receptions and events; contribute to event concepts and engagement strategies.
• Manage end-to-end registration for events, maintain databases, prepare reports, and provide on-site support.
• Coordinate Reunion Weekend components and support signature campus events such as Family Weekend and Commencement.
• Collaborate with Admissions for legacy applicant visits and communicate with Advancement colleagues to ensure welcoming experiences.
• Collaborate on gifts logistics and monitor inventory; assist Advancement Services with database maintenance and mail procedures.
• Maintain supply inventory and process orders; answer constituent inquiries on the Advancement Office line.

Skills

Detail orientation

Multitasking

Project coordination

Communication skills

Customer service

Teamwork

Education

Bachelor’s degree

Tools

Microsoft Office

Excel

Database systems

Raiser's Edge (Blackbaud)

NXT

GiveCampus

Job description

Loomis Chaffee School in Windsor, CT seeks an Assistant to Alumni & Parent Relations to provide administrative support for the Advancement Office and manage event logistics for alumni and parent engagements.

Responsibilities include coordinating registrations, supporting Reunion Weekend, and assisting with campus events while maintaining donor databases and delivering excellent customer service to a wide range of constituents.