Sales Admin & Events Coordinator

SAN-Jose-Conventio; San Jose (CA); On-site; USD 52,000 - 70,000; Full time

Job summary

SAN-Jose-Conventio seeks a Sales Administrative Assistant to provide essential support to the Sales and Destination Services teams. You will handle customer correspondence, calendar management, CRM upkeep, and assist with site visits and logistics for client meetings.

You will also support housing coordination, amenity inventory, invoice processing, and event-related tasks, helping to drive smooth operations and successful client engagements.

Qualifications

• 3 years of Sales/Marketing Hospitality administrative support experience preferred.
• Ability to pay attention to detail and multi-task in a fast-paced environment.
• Excellent verbal and written communication skills.
• Strong organizational skills and ability to meet deadlines.

Responsibilities

• Provide assigned Sales Managers with administrative support including but not limited to: supporting sales efforts and customer care, phone and customer correspondence, preparing documents, light mail duties, and calendar/appointment management.
• CRM management of assigned managers and site visit support with materials, amenities, and logistics for client visits.
• Provide administrative support to the Sales Department: gather group room/data for input, solicit group history, MINT data input, room night pickup data entry and reporting, and develop reports with Executive Assistant.
• Process and maintain documentation in SimpleView and Momentus; pull documents/reports for hotel partners as required; handle special projects.
• Provide administrative support to Housing and Destination Services: housing agreements, room entry in Passkey, client/hotel communications, housing audits, and housing planning calls; manage amenity inventory and check requests; assemble client gift bags and final event reports; support client events and tradeshow follow-ups.

Skills

Attention to detail

Verbal communication

Written communication

Organizational skills

Multi-tasking

Job description

SAN-Jose-Conventio seeks a Sales Administrative Assistant to provide essential support to the Sales and Destination Services teams. You will handle customer correspondence, calendar management, CRM upkeep, and assist with site visits and logistics for client meetings.

You will also support housing coordination, amenity inventory, invoice processing, and event-related tasks, helping to drive smooth operations and successful client engagements.