Catering & Events Administrative Coordinator

Heritage Hotels & Resorts, Inc.; Albuquerque, Northern (NM, KY); Hybrid; USD 32,000 - 42,000; Full time

Benefits offered by this job

401(k) match

Employee discounts

Complimentary meals during shifts

Free employee parking

Job summary

Heritage Hotels & Resorts, Inc. is seeking a Catering Administrative Assistant to provide organizational support for catering and event experiences across our properties.

You will assist the Catering Sales Manager with client communication, scheduling, proposals, contracts and event documentation while ensuring seamless execution from inquiry to event day. The role requires strong organizational and communication skills, attention to detail, and the ability to manage multiple deadlines in a

Qualifications

• Strong organizational, time-management and communication abilities are required.
• Experience in administrative, hospitality, catering, event or sales support is preferred.
• Ability to manage multiple priorities in a fast-paced environment.
• Proficiency with computers and event management systems.

Responsibilities

• Manage catering calendars, client appointments, site tours, meetings and event-related deadlines.
• Coordinate client meetings, tastings, site tours and planning appointments.
• Monitor inquiries, gather initial information and support timely client follow-up.
• Prepare, organize and distribute proposals, contracts, menus and event documents.
• Maintain accurate client, event, contract and sales records in systems.
• Track contracts, deposits, payments, deadlines and documentation.
• Support client communication and coordinate event details including menus and guest counts.
• Coordinate with culinary, banquet, operations and other internal teams on event specifics.
• Provide general administrative support including reports, correspondence, data entry, filing and document preparation.

Skills

Organizational skills

Time management

Communication skills

Independent yet collaborative

Education

High school diploma

Job description

Heritage Hotels & Resorts, Inc. is seeking a Catering Administrative Assistant to provide organizational support for catering and event experiences across our properties.

You will assist the Catering Sales Manager with client communication, scheduling, proposals, contracts and event documentation while ensuring seamless execution from inquiry to event day. The role requires strong organizational and communication skills, attention to detail, and the ability to manage multiple deadlines in a