Sales Admin & Events Coordinator - Hospitality

Grand Hyatt; Dallas (TX); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Free Room Nights

Medical Insurance

401K with company match

Paid vacation

Tuition Reimbursement

Stock Purchase Plan

Job summary

Grand Hyatt DFW is seeking a Sales Administrative Assistant to support the Sales & Marketing team and keep the office organized and efficient. You will handle scheduling, client communications, site visits, reporting, and collateral preparation to ensure a smooth workflow.

The role requires detail orientation and professional communication in a fast-paced hospitality setting, with collaboration across departments to deliver a superior guest experience.

Qualifications

• Strong administrative skill set with prior support to multiple managers.
• Ability to manage fast-paced office tasks and patient discretion with confidential information.
• Excellent verbal and written communication skills, professional demeanor.
• Proficiency in Microsoft Word and Excel; Canva and Envision experience desirable.

Responsibilities

• Provide administrative support to the Director of Sales and Sales team, including scheduling, calendar management, and meeting coordination.
• Answer and route calls and emails professionally; support timely follow-up to internal and external requests.
• Maintain organized electronic and paper files (contracts, account details, Banquet Event Orders support documents, correspondence, etc.).
• Prepare routine reports and trackers (pace, production, call volume/activity, room blocks, and other departmental reporting).
• Serve as a liaison between Sales, Events/Catering, Revenue and Front Office to support a seamless handoff and client experience.

Skills

Administrative skills

Communication

Microsoft Word & Excel

Canva

Envision

Tools

Microsoft Word

Excel

Canva

Envision

Job description

Grand Hyatt DFW is seeking a Sales Administrative Assistant to support the Sales & Marketing team and keep the office organized and efficient. You will handle scheduling, client communications, site visits, reporting, and collateral preparation to ensure a smooth workflow.

The role requires detail orientation and professional communication in a fast-paced hospitality setting, with collaboration across departments to deliver a superior guest experience.