Events Administrative Assistant

West Bend Mutual Insurance; West Bend (WI); On-site; USD 35,000 - 50,000; Full time

Job summary

A leading company seeks an Administrative Assistant to join their dynamic Events Team. The role involves supporting daily operations and events, requiring strong organizational and communication skills. If you're a problem-solver who enjoys a fast-paced environment and has a passion for event planning, apply today!

Benefits

Medical & Prescription Insurance

401(k) Plan with Company Match

Paid Time Off

Bonus eligible based on performance

Qualifications

• 2-4 years of administrative experience.
• Customer service experience appreciated.
• Knowledge of the events industry is highly valued.

Responsibilities

• Support daily operations and event initiatives.
• Perform administrative and receptionist duties.
• Maintain event planning software and assist at events.

Skills

Organizational skills

Communication skills

Problem-solving skills

Education

High School diploma or equivalent

Tools

Microsoft Office

Job description

Company Overview

Recognized as aMilwaukee Journal SentinelTop Workplace for 14 consecutive years, including three years of being honored as number one! Join us at West Bend, where we believe that our associates are our greatest asset. We hire talented individuals who are conscientious, dedicated, customer focused, and able to build lasting relationships. We create and maintain an environment where you feel a sense of belonging and appreciation. Your diversity of thought, experience, and knowledge are valued. We’re committed to fostering a welcoming culture, offering you opportunities for meaningful work and professional growth. More than a workplace, we celebrate our successes and take pride in serving our communities.

Job Summary

Join our dynamic Events Team as an Administrative Assistant, where your organizational talents and communication skills will shine! In this fast-paced role, you'll support both daily operations and exciting event initiatives, working closely with a collaborative team. If you're a problem-solver who thrives on variety and enjoys being part of memorable events, we’d love to meet you!

Work Location

This position is an in-office role located in West Bend, WI. No remote or hybrid opportunities for this position are available at this time.

External applications will be accepted on a rolling basis while the position remains open.

Responsibilities & Qualifications

The Events Administrative Assistant performs a variety of administrative and receptionist duties, including confidential tasks, appointment scheduling, guest support, memo composition, report generation, meeting coordination, and general office errands. This position will support all food and events team members with vendor research, order placement, invoice and travel management, work orders, and all phases of event planning and execution. This position involves maintaining event planning software with a proactive mindset and anticipating and adapting to evolving team needs. The Events Administrative Assistant will be onsite for support at events which occasionally takes place during evening or weekend hours. The ideal candidate is a team player with strong problem-solving skills, able to work independently to meet deadlines. Customer service experience and knowledge of the events industry are highly valued.

Preferred Experience and Skills

• 2-4 years of administrative experience
• Organizational skills
• Oral and written communication skills
• Advanced knowledge of Microsoft Office

Preferred Education and Training

• High School diploma or equivalent

#LI-LW1

Benefits

West Bend offers a comprehensive benefit plan including but not limited to:

• Medical & Prescription Insurance

• Health Savings Account

• Dental Insurance

• Vision Insurance

• Short and Long Term Disability

• Flexible Spending Accounts

• Life and Accidental Death & Disability

• Accident and Critical Illness Insurance

• Employee Assistance Program

• 401(k) Plan with Company Match

• Pet Insurance

• Paid Time Off. Standard first year PTO is 17 days, pro-rated based on month of hire. Enhanced PTO may be available for experienced candidates

• Bonus eligible based on performance

• West Bend will comply with any applicable state and local laws regarding employee leave benefits, including, but not limited to providing time off pursuant to the Colorado Healthy Families and Workplaces Act for Colorado employees, in accordance with its plans and policies.

EEO

West Bend provides equal employment opportunities to all associates and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, and promotion.