Events Administrative Assistant

West Bend Insurance Company; West Bend (WI); On-site; USD 40,000 - 55,000; Full time

Job summary

A leading company in the insurance industry is seeking an Events Administrative Assistant to join their dynamic Events Team. This role requires strong organizational and communication skills to support daily operations and event initiatives. The ideal candidate will thrive in a fast-paced environment and should be able to work both independently and collaboratively. It's an in-office position located in West Bend, WI, with no remote or hybrid options available.

Benefits

Medical & Prescription Insurance

401(k) Plan with Company Match

Paid Time Off

Dental Insurance

Vision Insurance

Qualifications

• 2-4 years of administrative experience preferred.
• Strong problem-solving skills and ability to meet deadlines.
• Knowledge of the events industry is highly valued.

Responsibilities

• Perform administrative and receptionist duties.
• Support food and events team with vendor research and order placement.
• Involved in all phases of event planning and execution.

Skills

Organizational skills

Oral communication

Written communication

Education

High School diploma or equivalent

Tools

Microsoft Office

Job description

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Recognized as a Milwaukee Journal Sentinel Top Workplace for 14 consecutive years, including three years of being honored as number one! Join us at West Bend, where we believe that our associates are our greatest asset. We hire talented individuals who are conscientious, dedicated, customer focused, and able to build lasting relationships. We create and maintain an environment where you feel a sense of belonging and appreciation. Your diversity of thought, experience, and knowledge are valued. We’re committed to fostering a welcoming culture, offering you opportunities for meaningful work and professional growth. More than a workplace, we celebrate our successes and take pride in serving our communities.

Job Summary

Join our dynamic Events Team as an Administrative Assistant, where your organizational talents and communication skills will shine! In this fast-paced role, you'll support both daily operations and exciting event initiatives, working closely with a collaborative team. If you're a problem-solver who thrives on variety and enjoys being part of memorable events, we’d love to meet you!

Work Location

This position is an in-office role located in West Bend, WI. No remote or hybrid opportunities for this position are available at this time.

External applications will be accepted on a rolling basis while the position remains open.

Responsibilities & Qualifications

The Events Administrative Assistant performs a variety of administrative and receptionist duties, including confidential tasks, appointment scheduling, guest support, memo composition, report generation, meeting coordination, and general office errands. This position will support all food and events team members with vendor research, order placement, invoice and travel management, work orders, and all phases of event planning and execution. This position involves maintaining event planning software with a proactive mindset and anticipating and adapting to evolving team needs. The Events Administrative Assistant will be onsite for support at events which occasionally takes place during evening or weekend hours. The ideal candidate is a team player with strong problem-solving skills, able to work independently to meet deadlines. Customer service experience and knowledge of the events industry are highly valued.

Preferred Experience And Skills

• 2-4 years of administrative experience
• Organizational skills
• Oral and written communication skills
• Advanced knowledge of Microsoft Office
  
  

Preferred Education And Training

• High School diploma or equivalent
  
  

Benefits

West Bend offers a comprehensive benefit plan including but not limited to :

• Medical & Prescription Insurance
• Health Savings Account
• Dental Insurance
• Vision Insurance
• Short and Long Term Disability
• Flexible Spending Accounts
• Life and Accidental Death & Disability
• Accident and Critical Illness Insurance
• Employee Assistance Program
• 401(k) Plan with Company Match
• Pet Insurance
• Paid Time Off . Standard first year PTO is 17 days , pro-rated based on month of hire. E nhance d PTO may be available for experienced candidates
• Bonus eligible based on performance
• West Bend will comply with any applicable state and local laws regarding employee leave benefits, including, but not limited to providing time off pursuant to the Colorado Healthy Families and Workplaces Act for Colorado employees, in accordance with its plans and policies.
  
  

EEO

West Bend provides equal employment opportunities to all associates and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, and promotion.

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Insurance

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