Administrative Assistant

Ohio State University; Columbus (OH); Remote; USD 10,000 - 60,000; Part time

Job summary

The Ohio State University seeks a part-time Administrative Assistant for its Translational Data Analytics Institute. This role involves managing schedules, providing executive support, and coordinating events to enhance the institute's operational efficiency. Ideal candidates will possess strong organizational and communication skills, along with relevant experience.

Benefits

Flexible work hours

University-configured equipment

Tuition assistance

Qualifications

• 2 years of relevant experience.
• 4-6 years of professional working experience preferred.
• Experience managing complex schedules and travel arrangements.

Responsibilities

• Provide administrative support to the faculty director.
• Coordinate logistics for advisory board meetings.
• Manage travel arrangements and event support.

Skills

Organizational skills

Excellent customer service

Written communication

Oral communication

Time management

Education

High school diploma or GED

Associates degree in business administration or other relevant field

Tools

Microsoft Office Suite

Job description

If you are currently employed or enrolled as a student at The Ohio State University, please l og in to Workday to use the internal application process.

Welcome to The Ohio State University's career site. We invite you to apply to positions of interest. In order to ensure your application is complete, you must complete the following:

Ensure you have all necessary documents available when starting the application process. You can review the additional job description section on postings for documents that may be required.

Prior to submitting your application, please review and update (if necessary) the information in your candidate profile as it will transfer to your application.

Job Title:

Administrative Assistant

Screen reader users may encounter difficulty with this site. For assistance with applying, please contact [e-mail] . If you have questions while submitting an application, please review these frequently asked questions .

Current Employees and Students:

If you are currently employed or enrolled as a student at The Ohio State University, please l og in to Workday to use the internal application process.

Welcome to The Ohio State University's career site. We invite you to apply to positions of interest. In order to ensure your application is complete, you must complete the following:

• Ensure you have all necessary documents available when starting the application process. You can review the additional job description section on postings for documents that may be required.

• Prior to submitting your application, please review and update (if necessary) the information in your candidate profile as it will transfer to your application.

Job Title:

Administrative Assistant

Department:

ERIK | Translational Data Analytics

The Administrative Assistant is an experienced individual contributor whose work will provide administrative support and executive assistance for the Translational Data Analytics Institute (TDAI). This is a high-profile position, as they will often be the first representative of the institute and its director with whom both internal colleagues and external partners will interface.The Administrative Assistant provides administrative assistance and operations/event support, as highlighted below.

Administrative Assistance: This role will serve as Administrative Assistant to the TDAI faculty director, functioning as the principal link connecting the director with the campus community (including university administrators, college deans, department chairs, centers/institute directors and faculty affiliates). This position will also facilitate communication with external partners from other universities, industry, non-profit organizations and government agencies. They will provide executive level administrative support to the TDAI faculty director, and in this capacity will manage information of a highly sensitive nature while maintaining confidentiality and exercising sound judgment. They will oversee scheduling meetings and coordination of the faculty director’s calendar relevant to the institute’s mission, and in doing so will assess the level of priority in determining urgency. The Administrative Assistant will make travel arrangements, develop travel itineraries, and process travel reports and reimbursements for the faculty director.

The Administrative Assistant will also interface with TDAI’s advisory boards that the faculty director chairs and leads. They will be responsible for the logistics of the board meetings with its Leadership Team (monthly), Internal Advisory Board (twice per year) and External Advisory Board (twice per year). As such, they will take the initiative to schedule, prepare and distribute agendas, record meeting minutes, and track action items.

TDAI Event and Operations Support: The Administrative Assistant will be responsible for providing operations support for TDAI programs led by TDAI staff. Thus, it will be necessary for the Administrative Assistant to attend weekly staff meetings to ensure effective communication with the team. The Administrative Assistant will coordinate and efficiently manage calendars and invitations for TDAI’s programs, events and meetings. They will support the relevant TDAI staff in implementing events and programs, in part by purchasing supplies, reconciling orders, process honorariums, preparing event-specific materials, etc. They will ensure the collection and submission of documentation for administrative processes and systems are conducted in adherence to department procedures and University policies.

Required Qualifications:

• High school diploma or GED
• 2 years of relevant experience

Desired Qualifications:

• Associates degree in business administration or other relevant field.
• 4-6 years of professional working experience.
• Demonstrated excellence with written and oral communication.
• Experience managing complex schedules and travel arrangements.
• Excellent organizational and time management skills.
• High level working knowledge and experience using Microsoft Office Suite and virtual meeting platforms.
• Excellent customer service and interpersonal skills with the capacity to relate to diverse constituencies and build relationships.
• Project management experience preferred.
• 2-3 years of experience in higher education.
• Experience with OSU systems, such as Workday, eRequest and eTravel, a plus.

A resume and cover letter are required to be submitted to be considered for this position.

Additional Information:

This is a part-time position, working 20 hours per week.

Compensation

The pay range for this job profile is $21.35-$27.77 . The offer for this position will fall within this range based on multiple factors including internal equity, unit’s available budget, and the candidate’s qualifications.

Position Location

This is a remote position aligned with U.S. Eastern Time Zone including an option for remote. All employees are provided university-configured equipment and supportive technology tools. Employees are required to provide reliable internet access and home office furnishings for approved remote work locations.

Position Mapping

Function: Business Planning and Operations

Sub-function: Administrative Assistance

Career Level: T3

About the Enterprise for Research, Innovation and Knowledge

Join the Enterprise for Research, Innovation and Knowledge (ERIK) at The Ohio State University and become a part of a dynamic, forward-thinking team dedicated to pushing the boundaries of discovery and innovation. ERIK positions Ohio State to expand curiosity-driven research and creative expression, further develop our research community of faculty, staff, and students, and grow the innovation ecosystem to address big challenges and improve communities locally and globally. We are seeking passionate individuals who are committed to making a meaningful impact through collaboration, innovation, and excellence. To learn more about our mission and work, please visit https://erik.osu.edu/ .

Location:

Remote Location

Position Type:

Regular

Scheduled Hours:

20

Shift:

First Shift

Final candidates are subject to successful completion of a background check. A drug screen or physical may be required during the post offer process.

Thank you for your interest in positions at The Ohio State University and Wexner Medical Center. Once you have applied, the most updated information on the status of your application can be found by visiting the Candidate Home section of this site. Please view your submitted applications by logging in and reviewing your status. For answers to additional questions please review the frequently asked questions .

The university is an equal opportunity employer, including veterans and disability.

About Us

Each day, Buckeyes across the state and around the world make a lasting impact.

The Ohio State University sets the stage for academic achievement and innovation. It's where friendships are forged, tradition is brought to life and a better global community is built. Our mission is as clear today as it was 150 years ago: to illuminate a pathway to education, research and health care that creates vibrant futures.

Faculty and staff build the incomparable Buckeye spirit through collaboration, a strong sense of community and an unwavering commitment to excellence. Our strength comes from our ability to bring out the best in people and learn from Buckeyes of all backgrounds, passions and talents.

Ohio State is a dynamic community where opportunity thrives and individuals transform themselves and their world. Positions are available in countless fields and specialties.

Ohio State is a top-20 public university, and its Ohio State Wexner Medical Center is one of America’s leading academic health centers and recently ranked No. 4 on Forbes’ list of best U.S. employers for diversity.

Eligible Ohio State employees receive comprehensive benefits packages, including medical, dental and vision insurance, tuition assistance for employees and their dependents, and state or alternative retirement options with competitive employer contributions.

Become a Buckeye and contribute to an incredible legacy that serves to guide our future and shape a better tomorrow.