Event Specialist

North Bridge Staffing Group; New York (NY); On-site; USD 55,000 - 85,000; Full time

Job summary

North Bridge Staffing Group partners with a leading global financial services firm to place an Event Specialist who will own end-to-end event logistics, vendor relationships, and internal programming. You will coordinate conferences, travel, venues, budgets, and on-site execution to deliver seamless experiences.

The ideal candidate has 2–5 years of experience in event planning, corporate events, recruiting coordination, or field marketing and thrives in a fast-paced environment with multiple

Qualifications

• 2–5 years of experience in event planning, corporate events, recruiting coordination, or field marketing.

Responsibilities

• Coordinate conferences and corporate events, including booth setup, catering, venue logistics, audiovisual needs, and on-site execution.
• Manage travel arrangements for employees and guests, including flights, hotel room blocks, and ground transportation.
• Plan and execute internal HR programs, employee development events, team celebrations, and other company-wide initiatives.
• Prepare executives and business leaders for events by coordinating schedules, agendas, and talking points.
• Collaborate with cross-functional teams, including Recruiting, Marketing, Communications, Legal, and Security, to ensure seamless event execution.
• Oversee company merchandise, including inventory management, global shipping, and the internal company store.
• Track event budgets, process invoices and purchase orders, and manage vendor contracts and relationships.

Skills

Event planning

Job description

We are partnering with a leading global financial services firm to identify an Event Specialist to support a variety of corporate, recruiting, and employee engagement events. This is an exciting opportunity to join a fast-paced, collaborative environment and take ownership of event logistics, vendor relationships, and internal programming.

The ideal candidate has 2–5 years of experience in event planning, corporate events, recruiting coordination, or field marketing and is comfortable managing multiple priorities in a high-energy environment.

Key Responsibilities

• Coordinate conferences and corporate events, including booth setup, catering, venue logistics, audiovisual needs, and on‑site execution.
• Manage travel arrangements for employees and guests, including flights, hotel room blocks, and ground transportation.
• Plan and execute internal HR programs, employee development events, team celebrations, and other company-wide initiatives.
• Prepare executives and business leaders for events by coordinating schedules, agendas, and talking points.
• Collaborate with cross-functional teams, including Recruiting, Marketing, Communications, Legal, and Security, to ensure seamless event execution.
• Oversee company merchandise, including inventory management, global shipping, and the internal company store.
• Track event budgets, process invoices and purchase orders, and manage vendor contracts and relationships.