Events Specialist

North Bridge Staffing Group; New York (NY); On-site; USD 57,000 - 81,000; Full time

Job summary

North Bridge Staffing Group is seeking an Event Specialist in New York, NY, onsite Monday–Friday. The role supports conferences, recruiting initiatives, and internal programs with a focus on logistics and stakeholder coordination.

The ideal candidate has 2–5 years in corporate events or related fields, strong organizational skills, and excellent communication. Travel up to 25% may be required, with overtime as needed to deliver exceptional events.

Qualifications

• Bachelor's degree required.
• 2-5 years of corporate events, event coordination, recruiting coordination, field marketing, or related experience.
• Strong organization and multitasking skills.
• Excellent communication with senior stakeholders.

Responsibilities

• Coordinate end-to-end logistics for conferences, corporate events, recruiting initiatives, and internal programs, including venue arrangements, catering, audiovisual needs, and event setup.
• Manage travel arrangements, hotel room blocks, transportation, and accommodations for employees, executives, and event attendees.
• Plan and execute internal employee engagement programs, professional development events, and team celebrations.
• Prepare event schedules, agendas, briefing materials, and talking points for executives and business leaders.
• Collaborate cross-functionally with Recruiting, Marketing, Communications, Legal, and Security teams to ensure seamless event execution.
• Manage branded merchandise, promotional materials, inventory, and global shipping logistics.
• Coordinate external vendors, including hotels, venues, shipping providers, printers, and catering partners.
• Track event budgets, process invoices and purchase orders, and assist with vendor contracts.
• Provide on-site event support, troubleshoot last-minute changes, and ensure a positive experience for all attendees.

Skills

Strong organizational skills

Excellent written and verbal comms

Attention to detail

Problem-solving

Travel up to 25%

Cross-functional collaboration

Education

Bachelor's degree

Job description

Location: New York, NY | Onsite Monday–Friday

Compensation: $50/hour + Overtime

Employment Type: Long-Term, Open-Ended Contract

About the Opportunity

We are partnering with a leading global financial services firm to hire an Event Specialist to support a wide range of corporate events, conferences, recruiting initiatives, and internal programs.

This is an exciting opportunity for a highly organized, detail-oriented professional who thrives in a fast-paced, collaborative environment. The ideal candidate brings experience in corporate events, event coordination, recruiting operations, or field marketing and enjoys managing the many moving pieces that go into delivering exceptional event experiences.

Key Responsibilities

• Coordinate end-to-end logistics for conferences, corporate events, recruiting initiatives, and internal programs, including venue arrangements, catering, audiovisual needs, and event setup.
• Manage travel arrangements, hotel room blocks, transportation, and accommodations for employees, executives, and event attendees.
• Plan and execute internal employee engagement programs, professional development events, and team celebrations.
• Prepare event schedules, agendas, briefing materials, and talking points for executives and business leaders.
• Collaborate cross-functionally with Recruiting, Marketing, Communications, Legal, and Security teams to ensure seamless event execution.
• Manage branded merchandise, promotional materials, inventory, and global shipping logistics.
• Coordinate external vendors, including hotels, venues, shipping providers, printers, and catering partners.
• Track event budgets, process invoices and purchase orders, and assist with vendor contracts.
• Provide on-site event support, troubleshoot last-minute changes, and ensure a positive experience for all attendees.

Qualifications

• Bachelor's degree required.
• 2-5 years of experience in corporate events, event coordination, recruiting coordination, field marketing, or a related role.
• Strong organizational skills with the ability to manage multiple events, deadlines, and competing priorities simultaneously.
• Experience coordinating complex logistics and managing relationships with external vendors.
• Excellent written and verbal communication skills, with the ability to interact professionally with senior stakeholders and executives.
• Exceptional attention to detail, problem-solving skills, and a proactive, service-oriented mindset.
• Comfortable working in a fast-paced, high-performance corporate environment.
• Flexibility to work overtime and occasional evenings or weekends to support live events.
• Willingness to travel up to 25% annually.

Why This Opportunity?

• Join a globally recognized, high-performing organization within the financial services industry.
• Gain exposure to high-profile conferences, corporate initiatives, and recruiting events.
• Partner with a collaborative team and a broad range of internal stakeholders.
• Enjoy competitive hourly compensation with overtime opportunities.
• Take ownership of diverse events and projects in a dynamic, fast-paced environment.