Event Specialist

RJM Design; American Fork (UT); On-site; USD 40,000 - 70,000; Full time

Job summary

Join a dynamic team at a leading trade show production company, where you'll play a crucial role as an Event Specialist. This position involves liaising with clients and vendors to ensure flawless execution of events. You will manage equipment setup and breakdown, coordinate logistics, and maintain timelines. If you thrive in a fast-paced environment and are passionate about delivering exceptional experiences, this is the perfect opportunity for you. Enjoy competitive pay, travel opportunities, and a supportive team culture as you advance your career in this exciting industry.

Benefits

Competitive pay

Per diem for travel assignments

Opportunities for high-profile events

Collaborative team environment

Advancement opportunities

Qualifications

• Experience in AV equipment and trade show coordination is essential.
• Excellent communication and client-facing abilities are a must.

Responsibilities

• Setup and manage booths, ensuring they are show ready.
• Travel to oversee on-site booth setup and teardown.

Skills

AV equipment experience

Event management

Communication skills

Problem-solving skills

Customer service skills

Trade show logistics

Job description

About Us:

At RJM, we specialize in creating unforgettable trade show experiences through cutting-edge technology and seamless event execution. We pride ourselves on delivering high quality and visually stunning AV solutions across the country and are looking for someone professional and experienced to join our team.

Job Description:

We are looking for a skilled and proactive team member to join our trade show production company. As an Event Specialist, you’ll be the key liaison between clients, vendors, and internal teams to ensure seamless planning and flawless execution of trade show exhibits and events. You’ll be responsible for the setup, operation, and breakdown of all equipment at various trade show venues. Our company works with LED tiles regularly, so comfortability with that is a must. This job will include travel two to three times a month during our busy season, February - May, as well as occasionally throughout the remainder of the year.

Responsibilities

Key Responsibilities:

• Responsible for previewing and setting up booths in the warehouse to prepare them to be show ready at the event
• Manage the inventory, packing, and shipping of booth materials, graphics, and products
• Travel with and oversee on-site booth setup and teardown, ensuring all elements are installed to spec and on schedule
• Coordinate with event managers, exhibitors, and venue staff to ensure timely and professional execution
• Serve as the primary point of contact for clients during the event and willing to be on call during the active event
• Develop and maintain detailed event production timelines and checklists
• Flexibility and ability to understand and work many jobs at the same time
• Ability to communicate clearly what your needs and expectations are

Qualifications

Qualifications:

• Experience in AV equipment, trade show coordination or event management
• Excellent communication and client-facing abilities
• Ability to lift and carry heavy equipment (up to 50 lbs).
• Excellent problem-solving skills and attention to detail.
• Strong communication and customer service skills.
• Willingness to travel and work flexible hours, including evenings and weekends.
• Familiarity with trade show logistics (freight, union labor, exhibit space regulations, etc.)
• AV certifications (e.g., CTS) and understanding of all sound and visual equipment are a huge plus but not required.

Additional Information

What We Offer:

• Competitive pay and per diem for travel assignments
• Opportunities to work on high-profile events across the country
• Collaborative and supportive team environment
• Advancement opportunities in a growing company

How to Apply:

Send your resume, portfolio (if available), and a brief cover letter to [e-mail]. Include “Event Specialist Application – [Your Name]” in the subject line.