Event Setup Assistant, WCP (Student)

The University of Texas at Austin; United States; On-site; USD 13,000 - 18,000; Part time

Job summary

The University of Texas at Austin is seeking an Event Setup Assistant (Student) to help prepare and dismantle rooms for meetings and events at the William C. Powers, Jr. Student Activity Center. This on‑campus role supports multiple departments and requires evening availability.

Open to Work Study and non‑Work Study students. Pay is $11.00 per hour for 12–19 hours weekly; on‑campus, on UT MAIN CAMPUS. Eligible students may enroll in UT Saver retirement programs.

Qualifications

• Must be a current student at The University of Texas at Austin and meet student employment eligibility requirements.
• Excellent communication skills and strong attention to detail.
• Dependability and punctuality.
• Ability to follow through on tasks until completion.
• Ability to take direction, have strong problem solving and time management skills.
• Ability to lift and move furniture and must be able to lift over 50 lbs.
• Ability to work independently with little supervision.
• Must be flexible, adapt easily to change, self-motivated and can learn quickly.
• Ability to interact with a variety of clients, staff, and visitors.
• Scheduling flexibility with ability to work evenings.
• Federal work/study eligibility, if applicable.

Responsibilities

• Set up/tear down for all meetings and events as listed in worksheets or diagrams.
• Setup/breakdown furniture, AV equipment, and related items to meet event needs.
• Lock and unlock meeting rooms as required.
• Move boxes, equipment, and furniture into or out of storage.
• Report facility or equipment problems to the supervisor.
• Attend scheduled meetings and training sessions.
• Assist loading dock with deliveries as scheduled.
• Complete all paperwork as assigned by supervisor.
• Assist with AV setup and return equipment to its proper location after events.

Skills

Communication

Dependability

Punctuality

Time management

Problem solving

Teamwork

Flexibility

Tools

AV equipment

Job description

Event Setup Assistant, WCP (Student)

Hiring Department: University Unions

Position Open To: All Applicants

Weekly Scheduled Hours: 15

FLSA Status: To Be Determined at Offer

Earliest Start Date: Ongoing

Position Duration: Expected to Continue

Location: UT MAIN CAMPUS

Job Details

Purpose: Event Setup Assistants are responsible for the physical setup/breakdown for all meetings and events in the William C. Powers, Jr. Student Activity Center (WCP). The position is highly collaborative with other event support departments at WCP. Open to Work Study and Non-Work Study

Responsibilities

• Ensure that all room and event setups are completed as listed in the event setup worksheets and/or setup diagram.
• Setup/breakdown tables, chairs, stanchions, staging, etc. as necessary to meet the needs of the WCP.
• Lock and unlock meeting rooms as needed.
• Moving boxes, equipment, furniture etc. into or out of storage.
• Report all facility or equipment problems to the supervisor.
• Attend any scheduled meetings and training sessions.
• Assist loading dock with deliveries as scheduled.
• Complete all paperwork, as assigned by supervisor.
• Assist with set up of AV equipment and help return any AV equipment to its proper location upon completion of events.

Required Qualifications

• Must be a current student at The University of Texas at Austin and meet the University’s student employment eligibility requirements, including enrollment in at least six (6) semester credit hours, unless otherwise eligible under University policy.
• Excellent communication skills and strong attention to detail
• Dependability and punctuality
• Ability to follow through on tasks until completion
• Ability to take direction, have strong problem solving and time management skills
• Ability to lift and move furniture and must be able to lift over 50 lbs
• Ability to work independently with little supervision
• Must be flexible, adapt easily to change, self‑motivated and can learn quickly
• Ability to interact with a variety of clients, staff, and visitors
• Scheduling flexibility with ability to work evenings

Federal work/study eligibility, if applicable

Salary Range

$11.00 per hour; 12-19 hours per week

Retirement Plan Eligibility

Students in this position may choose to enroll in the UTSaver voluntary retirement programs.

Background Checks

A criminal history background check will be required for finalist(s) under consideration for this position.

Equal Opportunity Employer

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action.

The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

Pay Transparency

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

Employment Eligibility Verification

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

E-Verify

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197.

For more information about E-Verify, please see the following: E-Verify Poster (English and Spanish) [PDF] Right to Work Poster (English) [PDF] Right to Work Poster (Spanish) [PDF]

Compliance

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act) and Institutions policy. If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031. The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.

About UT

Start Here, Change the World At The University of Texas at Austin, tradition meets innovation in the heart of a city that frequents lists of the best places to live and work. Named by Forbes as one of America's Best Large Employers for the sixth year in a row in 2025, UT offers both a dynamic work environment and a gateway to vibrant local culture. Whether you're at the forefront of the student experience, conducting world-changing research or supporting the engine that drives Texas’ flagship university, working at UT means making a lasting impact on our city, our state and our world. Our more than 20,000 faculty and staff empower 55,000+ students to challenge ideas, pursue passions and shape their futures.

Joining UT, you’ll become part of a community dedicated to making a meaningful impact on campus and throughout the world.

Looking for a student job? Please see our Student Employment site.

Comments and Inquiries: Email comments to [e-mail]. For questions or concerns regarding equal opportunity only, contact Equal Opportunity Services. Additional information for applicants can be found on the Human Resources web page: Applying for Employment. For more job information, call the Human Resource Service Center at [phone], or toll-free at [phone]. UT Austin is a Tobacco-free Campus