Event Set Up Supervisor

Grand Hyatt Tampa Bay; Tampa (FL); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Free room nights

Discounted room rates

Health insurance

401(k) with company match

Paid vacation and sick days

Adoption assistance

Employee stock purchase plan

Job summary

Grand Hyatt Tampa Bay is seeking an Event Set Up Supervisor to lead the Event Set Up team in coordinating room layouts, furniture, water service, and setup details for meetings and banquets in Tampa, Florida.

You will guide colleagues, ensure spaces meet specifications and safety standards, and collaborate with Banquet Operations and event planners to deliver polished event experiences. This role offers leadership growth in hospitality operations.

Qualifications

• Previous event setup experience; one year or more is preferred.
• Previous leadership experience is preferred.
• Strong communication, organization, and decision-making skills.
• Attention to detail and the ability to adapt in a fast-paced environment.
• Ability to work a flexible schedule, including mornings, evenings, weekdays, and weekends.
• Ability to lift and move moderately heavy items and remain active for extended periods.
• Ability to operate hotel vehicles, including box trucks and golf carts, for hotel events.

Responsibilities

• Lead and support the Event Set Up team during event setup, room changes, and breakdown.
• Review group detail reports and event instructions, then assign work and confirm priorities.
• Ensure meeting and banquet spaces are arranged accurately, including tables, chairs, water, and other requested items.
• Inspect completed setups and address discrepancies before guests arrive.
• Communicate event updates and needs clearly with meeting planners, Event Planning, Banquet Operations, and other departments.
• Provide guidance to colleagues, helping maintain a respectful, dependable, and service-focused team.
• Promote safe work practices and help keep equipment and storage areas clean and organized.
• Drive hotel vehicles, including box trucks and golf carts, to support hotel events, including off-property events.

Skills

Communication

Organization

Decision-making

Leadership

Attention to detail

Flexibility

Job description

Join the team at Grand Hyatt Tampa Bay as an Event Set Up Supervisor and take the next step in your food and beverage career. Located in Tampa, Florida, our hotel hosts a wide range of meetings and events. In this role, you’ll lead the team that transforms event spaces and helps create a polished, welcoming experience for guests.

You’ll guide and support Event Set-Up colleagues as they prepare, refresh, and break down meeting and banquet spaces. Using group detail reports and event requirements, you’ll coordinate room layouts, tables, chairs, water service, and other setup details. You’ll check that each space is ready on time and meets the event’s specifications, hotel standards, and safety expectations.

As a key partner to Banquet Operations, Event Planning, meeting planners, and other hotel departments, you’ll communicate changes, solve setup challenges, and help ensure events run smoothly. You’ll also guide colleagues, organize daily work, and model the teamwork and attention to detail that make a strong event experience possible.

This is an opportunity to build leadership experience in hotel food and beverage operations. You’ll develop skills in team direction, event logistics, guest service, and cross-department coordination valuable experience for continued growth in hospitality.

What You’ll Do

• Lead and support the Event Set Up team during event setup, room changes, and breakdown.
• Review group detail reports and event instructions, then assign work and confirm priorities.
• Ensure meeting and banquet spaces are arranged accurately, including tables, chairs, water, and other requested items.
• Inspect completed setups and address discrepancies before guests arrive.
• Communicate event updates and needs clearly with meeting planners, Event Planning, Banquet Operations, and other departments.
• Provide guidance to colleagues, helping maintain a respectful, dependable, and service-focused team.
• Promote safe work practices and help keep equipment and storage areas clean and organized.
• Drive hotel vehicles, including box trucks and golf carts, to support hotel events, including off-property events.

Qualifications

• Previous event setup experience; one year or more is preferred.
• Previous leadership experience is preferred.
• Strong communication, organization, and decision-making skills.
• Attention to detail and the ability to adapt in a fast-paced environment.
• Ability to work a flexible schedule, including mornings, evenings, weekdays, and weekends.
• Ability to lift and move moderately heavy items and remain active for extended periods.
• Ability to operate hotel vehicles, including box trucks and golf carts, for hotel events.
• 12 Free room nights each year and discounted room rates for colleagues, friends, and family
• Medical, prescription, dental, and vision insurance
• 401(k) with company match
• Paid vacation, sick days, new child leave, and personal day
• Paid family bonding time and adoption assistance
• Employee Stock Purchase Plan

All qualified candidates will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.