Event Services Manager

Elior-Group-; Stamford (CT); On-site; USD 80,000 - 90,000; Full time

Benefits offered by this job

Medical

Vision

UNUM offering for Accident, CriticalIl

Discount Program

Commuter Benefits (Parking and Transit

EAP

401k

Sick Time

Holiday Pay

Tuition Reimbursement

Paid Time Off

Job summary

Elior North America in Stamford, CT is seeking an experienced Event Manager to plan, coordinate, and execute catered events. You will work with the Senior Director of Sales to ensure client needs are translated into flawless on-site experiences.

Responsibilities include managing CaterXpert data, floorplans, vendor coordination, timelines, payments, and post-event follow-up. The role requires strong organizational skills, independence, and proficiency in Word/Excel.

Qualifications

• 3 years of catering/food-beverage and event experience.
• Very organized.
• Able to work independently and make the right decisions for the business.
• Basic PC knowledge and comprehension (Word & Excel).
• Basic math knowledge and comprehension (addition, subtraction, multiplication, division, fractions, and percentages).

Responsibilities

• Ensure event information in CaterXpert is up to date and fully detailed.
• Review event floorplans, supervisor packets, and rental equipment details.
• Communicate SCG procedures, standards and expectations to on-site staff.
• Assist in the setup and execution of events.
• Ensure event rentals have scheduled deliveries/pickups.
• Maintain calendar of events and attend necessary meetings.
• Communicate menus and client needs to staff.
• Oversee payments and deposits for contracted events and monitor AR.
• Handle on-site troubleshooting and quick decision-making.
• Manage staff and discipline as needed.
• Request post-event photos from photographers.
• Be first point of contact for general leads and gather details.
• Process event closeouts the day after events.
• Send nightly event reminders to staff.

Skills

Event management

Catering experience

Organizational skills

Word & Excel

Education

Bachelor’s Degree in Management

Tools

Outlook

CaterXpert

Job description

The Role at a glance:

We are looking to add an experienced, motivated event manager to our Constellation Culinary Group team in Stamford, CT, As an event manager, you will have the opportunity to Plans, directs, and coordinates catered events. Assists in the selection of menu items, schedules catering staff, arranges for facilities or equipment, and communicates customer/client needs to the appropriate personnel, directly supporting the needs/goals of the Senior Director of Sales. Develops and maintains catering accounts and client relationships by ensuring customer satisfaction before, during, and after the event.

What you'll be doing:

• Ensuring all event information in CaterXpert from the sales team is up to date and fully detailed prior to event/deadlines.
• Review event floorplans, day of supervisor packets, pack lists and rental equipment to ensure all information is current and correctly distributed.
• Responsible for communicating SCG procedures, standards and expectations to all event staff when on-site. They will be responsible for communicating all pertinent event information to the culinary and operations teams and for completing the day of supervisor packet for use on site.
• Assisting in the setup and execution of events
• Ensure that event rentals have scheduled deliveries and pickups that are convenient for specialist or venue manager
• Maintain calendar of events through Outlook and attend all necessary event meetings and conference calls.
• Communicate with sales, culinary and booking staff, as needed, to ensure understanding of menus and client needs
• Responsible for the collection and submission of all payments and deposits as it relates to contracted events. They are responsible for ensuring that these payments are on time and responsible for reviewing the weekly AR report and correcting any discrepancies and/or collecting any late payments.
• Responsible for nimble trouble shooting and determining the best judgment calls when a quick decision needs to be made.
• Managing a staff, holding them accountable for their work and disciplining as needed.
• Follow up with photographer’s post event to request event photos
• Act as first point of contact for general leads and gather as much detailed information as needed
• Process event closeouts on following day of each event
• Send out nightly event reminders to internal staff

What we're looking for:

Must-haves:

• 3 years of catering/food-beverage and event experience
• Very organized
• Able to work independently and make the right decisions for the business
• Basic PC knowledge and comprehension (Word & Excel)
• Basic math knowledge and comprehension (addition, subtraction, multiplication, division, fractions, and percentages)

Nice-to-haves:

• Bachelor’s Degree in Management

Compensation Range

$80,000 - $90,000

• Medical (FT Employees)
• Vision
• Voluntary UNUM offering for Accident, Critical Illness and Hospital Indemnity
• Discount Program
• Commuter Benefits (Parking and Transit)
• EAP
• 401k
• Sick Time
• Holiday Pay (9 paid holidays)
• Tuition Reimbursement (FT Employees)
• Paid Time Off

Started in the 1970s as a family-owned catering company, Abigail Kirsch has grown into one of New York’s premier caterers. Our steady growth has allowed us to bring our hospitality, service, and delicious food to Connecticut, Westchester, and New York City.

About Elior North America:

Elior North America is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status.We are committed to diversity and encourage applications from people of all backgrounds and abilities. We take pride in supporting the development of our employees and their skills at all levels and in fostering an environment of growth.

At Elior North America, we are committed to offering growth and advancement opportunities for all of our employees. The valuable skills and experience you’ve gained with Elior will propel you further in your career, whether with our corporate office or one of our brand segments.