Event Services Lead: Client-Focused Event Coordinator

Florida State Fairgrounds; Tampa (FL); Hybrid; USD 46,000 - 62,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

Employer-paid life and disability

457(b) retirement plan with company

Generous paid time off and holidays

Job summary

The Florida State Fair Authority is seeking an Event Services Coordinator who thrives on people interaction, problem solving, and turning ideas into memorable experiences. This hands‑on role spans the full event lifecycle—from first client inquiry and venue tours to planning, coordination, execution, and post‑event follow‑up.

You’ll work with clients, promoters, vendors, and internal teams to ensure smooth operations, lead smaller events, and support larger, more complex ones through planning

Qualifications

• Associate's or Bachelor's degree in related field preferred.
• Minimum three years of experience in event coordination/management.
• Experience with Momentus/Ungerboeck or similar event software preferred.
• Valid Florida Driver's License required.

Responsibilities

• Support the Event Services & Sales Department throughout the event lifecycle.
• Serve as the primary Event Manager for small-scale, one-time, and lower-complexity events.
• Assist with client inquiries, lead follow-up, venue tours, site visits, and information gathering.
• Prepare contracts, license agreements, event estimates, proposals, and supporting documentation.
• Coordinate venue tours and site visits with prospective and existing clients to evaluate event needs.
• Serve as the primary point of contact for assigned clients after contract execution, ensuring timely communication and service.
• Develop and maintain event resumes, timelines, floor plans, logistics plans, diagrams, and documentation.
• Coordinate event requirements with Security, Parking, Facilities, Electrical, IT, Grounds, Box Office, F&B providers, and other departments.
• Lead event planning meetings, advance calls, operational walkthroughs, and post-event debriefings.
• Monitor on-site events and liaise between clients, promoters, exhibitors, vendors, and staff.
• Support planning for large-scale, recurring, and complex events.
• Maintain event records in Momentus and other systems.
• Assist with event settlements, invoicing support, and post-event reporting.
• Maintain calendars and departmental communications.

Skills

Event planning

Customer service

Project management

Communication skills

Team collaboration

Problem solving

Education

Associate's/Bachelor's Degree in related field

Tools

Momentus/Ungerboeck

Microsoft Office Suite

Job description

The Florida State Fair Authority is seeking an Event Services Coordinator who thrives on people interaction, problem solving, and turning ideas into memorable experiences. This hands‑on role spans the full event lifecycle—from first client inquiry and venue tours to planning, coordination, execution, and post‑event follow‑up.

You’ll work with clients, promoters, vendors, and internal teams to ensure smooth operations, lead smaller events, and support larger, more complex ones through planning