Events Assistant

FF Inc; Coral Gables (FL); On-site; USD 34,000 - 42,000; Full time

Job summary

FF Inc in Coral Gables, FL, is seeking an Events Assistant to support the planning and execution of in-person events and promotional activities. This role blends hands-on event operations with customer engagement to create smooth, memorable experiences.

As part of a fast-paced team, you will prepare materials, assist on-site setup, welcome guests, manage attendee flow, and help track attendance and engagement. Strong communication and reliability are essential.

Qualifications

• Strong communication and customer-service skills.
• Reliable, punctual and able to work independently or in a team.
• Able to lift 25–40 lbs for event materials as needed.
• Flexible schedule including weekends or evenings based on event calendar.

Responsibilities

• Prepare event materials, equipment, and supplies prior to each event.
• Support on-site setup, staging, signage placement, and breakdown.
• Welcome guests, answer questions, and provide friendly, informative customer service.
• Assist with managing foot traffic, lines, and attendee flow.
• Help monitor inventory and restock promotional items as needed.
• Coordinate with team members and event leads to resolve on-site issues quickly.
• Keep the event space clean, organized, and aligned with brand standards.
• Record attendance, engagement numbers, or other metrics requested by leadership.
• Maintain clear communication with supervisors regarding schedules and expectations.

Skills

Strong communication

People skills

Organization

Flexible schedule

Team collaboration

Physical stamina

Tools

Microsoft Office

CRM tools

Adobe Suite

Canva

Job description

Location: Coral Gables, FL

Employment Type: Full-Time

Position Overview

We are looking for a proactive, detail-oriented Events Assistant to help support the planning and execution of our in-person events and promotional activities. This role combines hands-on event operations with customer engagement, making it ideal for candidates who enjoy fast-paced work, interacting with the public, and contributing to smooth event experiences.

Your Impact in This Role

As an Events Assistant, you will play a key part in ensuring each event runs professionally from start to finish. You’ll participate in organizing materials, interacting with attendees, coordinating logistics, and supporting the overall success of each activation.

Primary Responsibilities

• Prepare event materials, equipment, and supplies prior to each event
• Support on-site setup, staging, signage placement, and breakdown
• Welcome guests, answer questions, and provide friendly, informative customer service
• Assist with managing foot traffic, lines, and attendee flow
• Help monitor inventory and restock promotional items as needed
• Coordinate with team members and event leads to resolve on-site issues quickly
• Keep the event space clean, organized, and aligned with brand standards
• Record attendance, engagement numbers, or other metrics requested by leadership
• Maintain clear communication with supervisors regarding schedules and expectations

Skills & Qualifications

• Strong communication and people skills
• Reliable, punctual, and comfortable working independently or as part of a team
• Ability to stay organized and focused while handling multiple tasks
• Comfortable working in busy environments, both indoors and outdoors
• Must be able to lift 25–40 lbs for event materials (as needed)
• Flexible schedule, including weekends or evenings based on event calendar
• Experience in events, customer service, retail, or promotional work is a plus, but not required

What You Can Expect

• Competitive pay with potential bonus incentives
• Training and on-the-job support
• A collaborative team environment
• Varied workdays — no two events are the same

Ideal Candidate Profile

You enjoy interacting with people, solving problems quickly, and contributing to experiences that make a brand memorable. You’re comfortable being on your feet, thinking ahead, and bringing positive energy to every event you support.

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