Event Senior Coordinator/Specialist

Horrocks; Pleasant Grove (UT); On-site; USD 75,000 - 105,000; Full time

Benefits offered by this job

Medical, dental, vision, life, and disability insurance

Generous paid time off

401(k) with 50% match up to 6%

Professional development opportunities

Paid professional organization membership

Job summary

A dynamic event management firm is seeking an Event Senior Coordinator/Specialist to oversee all aspects of conference participation. This role involves managing budgets, client engagement, and marketing initiatives to maximize ROI. Ideal candidates have 5+ years in business development or event management, strong financial acumen, and excellent communication skills. This position offers competitive compensation and comprehensive benefits, including medical and professional development opportunities.

Qualifications

• 5 years of experience in business development, event management, or related field.
• Proven track record of building and nurturing client relationships.
• Strong financial acumen with experience managing complex budgets.

Responsibilities

• Manage annual conference budget and evaluate participation opportunities.
• Process and review conference attendance requests based on established criteria.
• Coordinate meeting schedules and follow‑ups between team and potential clients.

Skills

Business development

Event management

Client relationship building

Financial acumen

Strong communication skills

Project management

Networking skills

Content creation

Experience with CRM systems

Digital marketing analytics

Job description

Event Senior Coordinator/Specialist

At Horrocks, we believe the best work comes from companies with values, that our people are our greatest resource, and that we have a responsibility to the communities where we live and work. We’re seeking a dynamic professional who will revolutionize our conference program by combining strategic event management, business development, and marketing initiatives. This role will oversee all aspects of our company’s conference participation, from budget management to lead generation, while ensuring maximum ROI through effective client engagement and brand promotion.

Department: Corporate/Administrative

Location: Pleasant Grove, UT

Compensation: $75,000 - $105,000 / year

Core Responsibilities

• Manage annual conference budget and evaluate participation opportunities
• Process and review conference attendance requests based on established criteria
• Track spending and ROI across multiple events and attendees
• Coordinate with finance for budget tracking and expense reconciliation
• Create pre‑conference strategies with employees to identify key potential clients
• Provide and coordinate on‑site marketing support during major conferences to facilitate client meetings
• Coach employees on effective networking and relationship‑building techniques
• Coordinate meeting schedules and follow‑ups between team and potential clients
• Implement systematic lead tracking and client engagement processes
• Maintain a comprehensive database of client interactions and opportunities
• Partner with marketing team to develop new event collateral and booth materials
• Coordinate and track requests, production, and delivery of collateral and booth materials
• Ensure brand consistency across all conference materials and presentations
• Partner with marketing team to create social media campaigns for pre‑, during, and post‑conference engagement
• Coordinate content creation to highlight employee speaking engagements
• Generate and share conference insights for company social media channels
• Assist in coordinating event sponsorship responsibilities
• Track and analyze conference ROI and outcomes
• Implement post‑conference reporting system for lead follow‑up
• Work with employees to develop personalized follow‑up strategies
• Create and maintain database of conference insights and business opportunities
• Monitor conversion rates from conference interactions to client relationships

Qualifications, Skills, and Competencies

• 5 years of experience in business development, event management, or related field
• Proven track record of building and nurturing client relationships
• Strong financial acumen and experience managing complex budgets
• Experience collaborating with marketing teams on campaign development
• Outstanding written and verbal communication skills
• Excellent project management and organizational abilities
• Strong interpersonal and networking skills
• Demonstrated success in converting conference connections into business relationships
• Background in content creation or marketing communications
• Knowledge of major AEC industry conferences and events
• Experience with CRM systems and social media management tools
• Familiarity with digital marketing analytics

Benefits

• Medical, dental, vision, life, and disability insurance
• Generous paid time off
• 401(k): 50% match of contribution up to 6%
• Professional development opportunities including in‑house training
• Paid professional organization membership and professional licensure

For more information, visit our website at www.horrocks.com

Equal Opportunity Employer including disability and protected veteran status