Event Sales & Venue Coordinator

University of Maryland - Division of University Relations; College Park (MD); On-site; USD 33,000 - 47,000; Full time

Job summary

The University of Maryland Alumni Association seeks a dynamic Sales and Event Coordinator to support the booking and execution of events at the Samuel Riggs IV Alumni Center. You will respond to inquiries, conduct client walkthroughs, attend tradeshows, and build relationships with campus partners to position the venue as a premier destination.

You will manage all aspects of client events, including room diagrams, vendor coordination, on-site logistics, billing, and post-event follow-up.

Qualifications

• Two (2) years of experience in event or meeting management, fundraising or development, public or client relations.
• Education: Bachelors in Communications, Marketing, or Business preferred; substitution considered with coursework review.

Responsibilities

• Conduct lead management and response for assigned sites and outlets.
• Event sales/contract drafting.
• Assist Director in basic marketing duties - social media content & review gathering.
• Conduct preliminary walk-through meetings with clients.
• Attend trade show events to market the venue as a destination for potential clients.
• Attend cross-departmental meetings to improve visibility of the Riggs Alumni Center.
• Create room diagrams, discuss event requirements and upsell clients when able, conduct supplementary walkthroughs for client and vendor needs, and arrange parking when necessary.
• Effectively upsell items such as bar packages, in-house uplighting, and staging.
• Manage vendors and clients to ensure safety and security of spaces and equipment.
• Maintain accurate records of events and ensure information is organized.
• Ensure all billing is complete with the client.
• Conduct timely follow-up with clients and event evaluations.

Skills

Customer service

Event sales

Lead management

Vendor coordination

CRM experience

Microsoft Office

Communication skills

Education

Bachelor's degree in Communications, Marketing, or Business

Tools

CRM software

Job description

The University of Maryland Alumni Association seeks a dynamic Sales and Event Coordinator to support the booking and execution of events at the Samuel Riggs IV Alumni Center. You will respond to inquiries, conduct client walkthroughs, attend tradeshows, and build relationships with campus partners to position the venue as a premier destination.

You will manage all aspects of client events, including room diagrams, vendor coordination, on-site logistics, billing, and post-event follow-up.