Event Sales Specialist — Club Events & Client Experience

Gainey Ranch Golf Club; Scottsdale (AZ); On-site; USD 42,000 - 52,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Life Insurance

Disability Insurance

401(k) Plan

Paid Time Off

Job summary

Make Golf Your Career in Scottsdale is seeking an Event Sales Coordinator to assist in planning and coordinating event sales for members and guests. You will work closely with the Event Sales Manager to manage details from inquiry to execution, provide administrative support, and maintain client records.

This role supports communication between the sales team and clients, helps prepare proposals and contracts, updates the client database, and tracks deposits with the accounting team.

Qualifications

• High school diploma or equivalent.
• At least 1 year in a customer-facing or sales-support role in hospitality or events.
• College coursework in hospitality, marketing, or related field (preferred).
• Basic understanding of marketing and prospecting strategies (preferred).
• Basic knowledge of Microsoft Office and event management software (preferred).
• Strong organizational skills and attention to detail (preferred).
• Excellent verbal and written communication skills (preferred).
• Ability to work collaboratively within a team (preferred).

Responsibilities

• Assist the Event Sales Manager with the coordination and execution of event sales, including managing event details, logistics, and client communication.
• Serve as the primary point of contact for clients during the event planning process, ensuring all client needs and preferences are documented and communicated effectively.
• Support the creation and distribution of event proposals, contracts, event orders, floor plans and diagrams ensuring accuracy and attention to detail.
• Maintain and update the client database with accurate information, assisting in the development of a prospect inventory.
• Ensure that all event-related documents, including contracts and payment records, are properly filed and organized.
• Assist with basic financial tracking, such as recording deposits and payments in coordination with the accounting team.
• Manage event supplies and inventory, coordinating with vendors as needed.
• Coordinate with the kitchen and service teams to ensure event details are communicated and executed as planned.
• Participate in regular sales and event meetings, providing updates on event status and client interactions.
• Provide general administrative support to the Event Sales Manager and Director as needed.

Skills

Customer service experience

Communication skills

Organizational skills

Team collaboration

Microsoft Office

Event management software

Education

High school diploma or equivalent

College coursework in hospitality, marketing, or related field

Job description

Make Golf Your Career in Scottsdale is seeking an Event Sales Coordinator to assist in planning and coordinating event sales for members and guests. You will work closely with the Event Sales Manager to manage details from inquiry to execution, provide administrative support, and maintain client records.

This role supports communication between the sales team and clients, helps prepare proposals and contracts, updates the client database, and tracks deposits with the accounting team.