Event Sales & Coordination Specialist

California Science Center; Los Angeles (CA); On-site; USD 37,000 - 40,000; Full time

Job summary

The California Science Center Foundation seeks a Sales Coordinator to support external event sales and internal event management. You will handle client communications, site tours, scheduling, and contract drafting, while supporting marketing and social media efforts.

Responsibilities include maintaining calendars, processing ERAs and deposits, updating marketing materials, and assisting with special projects as needed. Occasional evenings/weekends may be required.

Qualifications

• BA degree in business, marketing, communications or related field.
• 2+ years in marketing or sales in a related field.
• Experience with promotions, client outreach, advertising and social media preferred.
• Experience with venue/hospitality or convention marketing is a plus but not required.
• Proficient in event planning and management.
• Experience with contracts is preferred but not required.
• Strong organizational and communication skills.
• Self-motivated, task-oriented, able to work evenings/weekends with notice.
• Proficient in MS Office and calendar management.

Responsibilities

• Respond to inquiries from potential clients promptly and professionally to convert inquiries to contracts.
• Become an expert on the Foundation’s facility and event capabilities.
• Schedule and conduct event sales walkthroughs with clients.
• Draft and circulate Event Reservation Agreements and collect deposits.
• Maintain events calendar and client/vendor databases.
• Create promotional materials for potential clients.
• Update websites and marketing decks with new venues and exhibits.
• Contribute to social media campaigns to drive event sales.
• Identify and pursue new advertising and marketing opportunities.
• Notify events team about potential and new business regularly.
• Attend industry events to identify new clients as needed.
• Process and record catering commissions and invoices.

Skills

Client outreach

Event planning

Communications

Sales support

Calendar management

Social media

Budget awareness

Education

BA Degree in Business

Related field experience

Tools

Microsoft Office Suite

Outlook calendar

Social Tables

Job description

The California Science Center Foundation seeks a Sales Coordinator to support external event sales and internal event management. You will handle client communications, site tours, scheduling, and contract drafting, while supporting marketing and social media efforts.

Responsibilities include maintaining calendars, processing ERAs and deposits, updating marketing materials, and assisting with special projects as needed. Occasional evenings/weekends may be required.