Event Sales Admin & Coordination Specialist

BOHEMIA MANOR FARM WINERY RESORT; Chesapeake City (MD); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Competitive salary

Growth opportunities

Collaborative culture

Waterfront estate environment

Job summary

Bohemia Manor Farm is a premier waterfront estate in Chesapeake City, Maryland, seeking a detail-oriented Sales Administrator to support Wedding, Corporate, and Social Event Sales teams. You will manage contracts, CRM data, and communications to ensure a seamless client experience from booking through event execution.

The ideal candidate has 2+ years in administrative or hospitality-related roles, strong MS Office and CRM skills, and the ability to coordinate multiple events and deadlines in a

Qualifications

• Minimum of 2 years of administrative, sales support, event coordination, hospitality, or related experience.
• Experience supporting wedding, corporate, social event, catering, or hospitality sales teams preferred.
• Strong proficiency in Microsoft Office Suite, particularly Excel, Word, Outlook, and PowerPoint.
• Experience with CRM systems and event management software.
• Excellent organizational, multitasking, and time-management skills.

Responsibilities

• Provide administrative support to Wedding, Corporate, and Social Event Sales Managers.
• Prepare, update, and maintain contracts, proposals, Banquet Event Orders (BEOs), floor plans, and event documentation.
• Manage and maintain accurate client records within CRM and event management systems.
• Coordinate client meetings, tastings, site tours, walkthroughs, and planning appointments.
• Track event details, menu selections, enhancements, upgrades, rental orders, and special requests.
• Communicate event updates and changes to operational departments.
• Generate sales activity, booking, forecasting, and revenue reports.
• Assist with deposit tracking, invoicing coordination, and payment follow-up.
• Support internal event meetings and ensure timely distribution of event information.
• Provide post-event administrative support, including client follow-up and feedback collection.
• Maintain organized records and ensure compliance with company policies and procedures.
• Support special events, bridal shows, open houses, and networking events as needed.

Skills

Administrative experience

Sales support

Event coordination

Hospitality

Written & verbal communication

Attention to detail

Time management

Collaboration

MS Office proficiency

Tools

Microsoft Office Suite

CRM systems

Event management software

Job description

Bohemia Manor Farm is a premier waterfront estate in Chesapeake City, Maryland, seeking a detail-oriented Sales Administrator to support Wedding, Corporate, and Social Event Sales teams. You will manage contracts, CRM data, and communications to ensure a seamless client experience from booking through event execution.

The ideal candidate has 2+ years in administrative or hospitality-related roles, strong MS Office and CRM skills, and the ability to coordinate multiple events and deadlines in a