Event Project Manager – Corporate Meetings & Onsite

Evolutionary Events Inc.; Tampa (FL); On-site; USD 65,000 - 90,000; Full time

Job summary

Evolutionary Events Inc. is seeking a Project Manager to run end-to-end event delivery from proposal to onsite execution in Tampa. You will partner with the Account Executive team and clients, coordinating with venues, vendors, and internal teams to ensure flawless programs.

The ideal candidate brings 3–5+ years in event PM or planning, strong Excel and MS Office skills, and a proactive, detail-oriented approach to manage multiple programs and travel as needed.

Qualifications

• 3–5+ years in a Project Manager, Event Planner, or similar role, DMC/hotel background preferred.
• At least 2–3 years of onsite event management experience.
• Strong knowledge of hotel operations, A/V, F&B, site selection, and contract negotiation.
• Proven ability to manage multiple clients and competing deadlines.
• Proactive, detail-oriented with excellent written and verbal communication.
• Willingness to travel, including weekends, for onsite program delivery.

Responsibilities

• Lead planning and execution for corporate events including incentives, tradeshows, conferences, sales meetings, and customer experiences.
• Serve as the primary client liaison on assigned programs with high-touch communication.
• Build detailed project timelines, budgets, and meeting specs for every program.
• Research and secure venues and vendors; manage proposals, site inspections, and contracts.
• Manage attendee registration, communications, and event platforms.
• Lead weekly project team meetings and oversee all logistical planning from A/V to F&B to transportation.
• Direct onsite teams, troubleshoot issues and ensure quality control throughout each program.
• Prepare final billing and complete full budget reconciliation for each event.
• Juggle multiple concurrent projects and shifting priorities without dropping details.

Skills

Project management

Event planning

Customer service

Communication

Team player

Tools

Excel

Microsoft Office

PowerPoint

Job description

Evolutionary Events Inc. is seeking a Project Manager to run end-to-end event delivery from proposal to onsite execution in Tampa. You will partner with the Account Executive team and clients, coordinating with venues, vendors, and internal teams to ensure flawless programs.

The ideal candidate brings 3–5+ years in event PM or planning, strong Excel and MS Office skills, and a proactive, detail-oriented approach to manage multiple programs and travel as needed.