Event Project Manager

Creative Cove Inc.; Boston (MA); Hybrid; USD 70,000 - 95,000; Full time

Job summary

Creative Cove Inc. is seeking a hybrid Events Project Manager in the Metrowest area. You will coordinate all aspects of company meetings and events for US Domestic entities, handling venue research, contract negotiation, and full event delivery for 500+ meetings annually.

You will work closely with internal clients, manage budgets, and provide on-site support as needed. Strong MS Office, travel industry knowledge, and experience with registration tools are required.

Qualifications

• Experience coordinating high-volume events, 500+ annually.
• Ability to plan all aspects of meetings and events, from site selection to contracts.
• Strong communication and interpersonal skills, written and verbal.
• Proven ability to manage budgets and vendor relationships.
• Hands-on experience with Meeting Registration Tools and travel industry knowledge.

Responsibilities

• Coordinate all aspects of company meetings and events for US Domestic entities.
• Research venues, negotiate contracts, and provide full event support.
• Manage site selection and contract terms for hotels, F&B, and transportation.
• Negotiate contracts for all meeting components and evaluate locations.
• Support internal clients with budgets, cost analysis, and scheduling.
• Oversee events from small trainings to large conferences, including on-site coverage.
• Attend industry events to stay current on meeting management practices.
• Provide feedback to management and streamline workflow.
• Evaluate software tools to support meeting planning and execution.

Skills

PowerPoint

Excel

Outlook

Word

Meeting tools knowledge

Travel industry knowledge

Communication skills

Multitasking

Team collaboration

Tools

Microsoft Office

Cvent

Aventri

Bizly

Groupize

Job description

Our Metrowest Retail client is looking for a hybrid Events Project Manager with at least 4+ years experience; you'll be part of a team than manages 500 events annually so looking for hands on experience managing a high volume of events in addition to hands on experience with Meeting Registration Tools (Cvent, Aventri, Bizly or Groupize).

Job Summary:

Responsible for coordinating all aspects of company meetings and events. This includes researching venues, negotiating contracts and providing full support to internal customers. In this role, you will provide full support and effective delivery of all meetings, events and conferences for the US Domestic entities. You'll be part of a team that manages over 500 meetings annually.

Major Areas of Responsibility

• Work with internal clients to understand meeting objectives
• Responsible for the planning all aspects of company meetings and events (Site selection, negotiate contract terms for hotel, Food & Beverage, off-site events, transportation...)
• Negotiation of contracts for all meeting components
• Determine meeting specifications and evaluate potential meeting locations/venues
• Assists internal client with budget and cost analysis
• Books and oversees all size meetings from small training to larger conferences.
• Provides on-site coverage if required/requested. As necessary, conducts site visits to ensure selections meet conference needs and company standards
• Attends industry related events to maintain state of the art knowledge of the travel industry. Attends association meetings and participates in industry networking opportunities to maintain full understanding of Strategic Meeting Management Programs.
• Provide feedback to Manager on department needs and initiatives
• Recommendations to streamline workflow
• Evaluation of software technology to support meeting planning
• Performs special projects as assigned

Required Skills

• Strong Microsoft Office experience required, specifically PowerPoint, Excel, Outlook, and Word.
• General knowledge of Meeting Registration Tools (Cvent, Aventri, Bizly or Groupize)
• Knowledge of travel industry
• Excellent communication and interpersonal skills(written, verbal and presentation)
• Ability to follow through on objectives, be detail oriented, stay organized and remain flexible
• Must be able to multi-task
• Previous meeting/event planning experience or similar (ie. Hotel or Travel Industry Experience)
• Must thrive in a very busy atmosphere and be able to manage many things at one time with the ability to shift gears and prioritize
• Change management skills and flexibility
• Ability to focus and get the job done while avoiding distractions.
• Strong ability to collaborate with other Planners and work within a team environment
• Great at being resourceful and leveraging relationships to problem solve.