Project Manager - Mid-Level

The Fountain Group; Framingham (MA); Hybrid; USD 45,000 - 65,000; Full time

Job summary

The Fountain Group is seeking a Meeting Planner in Framingham, MA for a hybrid role (2 days on site: Tuesdays and Wednesdays). The position is 8 months initially and pays $40/hr.

You will coordinate all aspects of meetings for US Domestic entities, research venues, negotiate contracts, and provide full support to internal clients. Responsibilities include managing budgets, overseeing events, and ensuring on-site delivery.

Qualifications

• Proven experience in meeting or event planning.
• Strong MS Office skills and familiarity with Cvent/Aventri/Bizly/Groupize.
• Excellent communication and customer service.
• Ability to manage multiple tasks in a fast-paced environment.

Responsibilities

• Coordinate all aspects of meetings and events for US Domestic entities.
• Research venues and negotiate contracts for hotels, F&B, transportation, and other components.
• Negotiate contracts and manage site selection and cost analysis.
• Book and oversee all sized meetings, from training to large conferences.
• Provide on-site coverage as required and conduct site visits to ensure requirements are met.

Skills

Customer service

Strong communication

Multitasking

Detail oriented

Team collaboration

Problem solving

Adaptability

Tools

PowerPoint

Excel

Outlook

Word

Job description

Pay: $40/hr

Location: Hybrid in Framingham, MA (2 days on site Tuesdays and Wednesdays, may be required for additional days depending on the need)

Duration: 8 months initially

Job Summary: Responsible for coordinating all aspects of meetings and events. This includes researching venues, negotiating contracts and providing full support to internal customer. Meeting Planners provide full support and effective delivery of all meetings, events and conferences for the US Domestic entities. Meeting Planner works as part of a team to manage over 500 meetings annually.

Major Areas of Responsibility

• Work with internal clients to understand meeting objectives
• Responsible for the planning all aspects of company meetings and events (Site selection, negotiate contract terms for hotel, Food & Beverage, off-site events, transportation...)
• Negotiation of contracts for all meeting components
• Determine meeting specifications and evaluate potential meeting locations/venues
• Assists internal client with budget and cost analysis
• Books and oversees all size meetings from small training to larger conferences.
• Provides on-site coverage if required/requested. As necessary, conducts site visits to ensure selections meet conference needs and standards
• Attends industry related events to maintain state of the art knowledge of the travel industry. Attends association meetings and participates in industry networking opportunities to maintain full understanding of Strategic Meeting Management Programs.
• Provide feedback to Manager on department needs and initiatives
• Recommendations to streamline workflow
• Evaluation of software technology to support meeting planning
• Performs special projects as assigned

Required Skills

• Strong Microsoft Office experience required, specifically PowerPoint, Excel, Outlook, and Word.
• General knowledge of Meeting Registration Tools (Cvent, Aventri, Bizly or Groupize)
• Knowledge of travel industry
• Outstanding customer service skills
• Excellent communication and interpersonal skills(written, verbal and presentation)
• Ability to follow through on objectives, be detail oriented, stay organized and remain flexible
• Must be able to multi-task
• Previous meeting/event planning experience or similar (ie. Hotel or Travel Industry Experience)
• Must thrive in a very busy atmosphere and be able to manage many things at one time with the ability to shift gears and prioritize
• Change management skills and flexibility
• Ability to focus and get the job done while avoiding distractions.
• Strong ability to collaborate with other Planners and work within a team environment
• Great at being resourceful and leveraging relationships to problem solve.