Event Program Strategist (Limited Duration - 3 months)

SEIU Local 503; Salem (OR); On-site; USD 83,000 - 121,000; Full time

Job summary

SEIU Local 503 is seeking a meeting and events professional to coordinate statewide events, trainings, and conferences across Oregon. The role ensures smooth logistics, budgeting, and field support for multiple offices.

You will manage travel arrangements, vendor contracts, data reporting, and collaboration with directors to plan and execute large-scale union events, with occasional travel within the state.

Qualifications

• Bachelor's degree in Meeting & Planning or Liberal Arts or an associate degree in meeting and planning with 3 years of convention and conference planning experience.
• Knowledge of convention and events planning processes and procedures.
• Ability to communicate effectively, including oral and written presentations.
• Ability to manage budgets and perform cost comparisons.
• Proficiency with MS Office and meeting/planning software.

Responsibilities

• Serve as the initial contact for all events and trainings.
• Assign regional events to field offices and oversee local implementation.
• Manage logistics for state-wide events including budgeting and contracts.
• Assist staff in the development of events and trainings.
• Collaborate with the Field Support Coordinator and other program directors to develop plans and manage event logistics.
• Create reports for events and project tracking.
• Process invoices and billings related to conferences and travel.
• Arrange travel for staff and members using organizational tools and on-line sources.
• Update office procedures as needed.
• Travel to various areas and occasional weekends as required.
• Perform other duties as assigned.

Skills

Communication skills

Budgeting

Multitasking

Teamwork

MS Office

Education

Bachelor's degree in Meeting & Planning or Liberal Arts

Associates degree in meeting and planning

Tools

Salesforce

VAN

Job description

• Location 1730 Commercial Street Southeast,Salem, OR, 97302,United States
• Base Pay $83,292.00 - $121,248.00 / Year

Description

Essential Functions & Responsibilities

• Act as the initial contact for all events and trainings.
• Assign regional events to field offices to provide support and oversee local implementation of events.
• Manage logistics details of all state-wide events (Board of Directors Meetings, Homecare Council Meetings, Local Retreats, conferences) including budgeting, contract analysis, project management and event execution.
• Assist staff in the development of events, trainings and conferences.
• Collaborate with the Field Support Coordinator and other program/department directors to develop plans. In coordination with the Field Support Coordinator, manage event logistics for General Council.
• Create reports for events and project tracking.
• Processes invoices and billings related to conferences and travel in a regular and timely fashion.
• Arrange travel (air and/or ground) for staff and members as requested using organizational tools and on-line travel sources. Evaluate travel options to provide travelers with cost-effective travel options and lodging accommodation choices.
• Responsible for continued updating of office procedures.
• Act as field support back up as needed to other offices.
• Participate in union-wide membership drives, political campaigns and other field activities as assigned which may include worksite visits, phone banking, house visits, door-to-door canvassing and literature drops.
• Other duties as assigned.

Qualifications

• Graduation from an accredited four-year college or university with bachelors degree in Meeting & Planning or liberal arts or an associates degree in meeting and planning and three (3) years experience in convention and conference planning of various types and complexities or a combination of education and experience.
• Knowledge of convention and events planning processes and procedures.
• Ability to communicate effectively, both orally and in writing, including making presentations.
• Ability to perform cost-comparison analysis and establish/track budgets.
• Ability to handle multiple projects, pay close attention to details and meeting established timelines.
• Ability to work with a variety of internal and external clients in the completion of assignments.
• Skill in the use of personal computers, including the use of MSOffice Suite and other meeting/planning programs.
• Ability to work well in a team environment; ability to work well with staff and members on a variety of projects with limited timelines.
• Background as a public employee or with labor unions desirable.
• Requires occasional lifting and exertion for short periods.

Office and field work involving travel to areas represented throughout the state and in a variety of environmental situations. The workweek is Monday through Friday plus weekend work when specifically assigned. The workday may begin before and extend beyond normal office hours depending on the demands of the assignment.

Technology and Equipment

• Operation of an insured motor vehicle
• Cell phone
• Computer Software: (Word, Excel, VAN, Salesforce, etc.)

Summary

SEIU Local 503 is an equal opportunity employer. We strongly encourage applications from Black, Indigenous, people of color, immigrants, LGBTQ+ individuals, people with disabilities.