Event Program Strategist (Limited Duration - 3 months)

SEIU Local 503; Portland (OR); On-site; USD 83,000 - 121,000; Full time

Job summary

SEIU Local 503 in Portland, OR seeks an experienced Events Logistics Manager to oversee statewide logistics planning for major events, coordinate regional offices, manage travel, and track budgets.

You will lead a team, ensure timely invoicing, develop reports, support trainings and conferences, and work with union staff on events and campaigns. Some travel and weekend work may be required.

Qualifications

• Bachelor's degree in Meeting & Planning or liberal arts, or an associate degree with 3 years' convention/conference planning experience.
• Experience in convention and conference planning of varying types and complexities.
• Strong written and oral communication skills; able to present.
• Ability to perform cost‑comparison analysis and establish budgets.
• Ability to manage multiple projects and meet deadlines.

Responsibilities

• Act as the initial contact for all events and trainings.
• Assign regional events to field offices to provide support and oversee local implementation.
• Manage logistics details of all state-wide events, including budgeting, contract analysis, project management and event execution.
• Assist staff in developing events, trainings and conferences.
• Collaborate with the Field Support Coordinator and other directors to develop plans; manage event logistics for General Council.
• Create reports for events and project tracking.
• Process invoices and billings for conferences and travel in a timely fashion.
• Arrange travel for staff and members; evaluate options for cost-effective travel and lodging.
• Update office procedures and provide field support as needed.
• Participate in union-wide activities as assigned; may include canvassing and literature drops.
• Other duties as assigned.

Skills

Communication skills

Budgeting

Project management

Team collaboration

MS Office

Travel planning

Education

Bachelor's degree in Meeting & Planning or related field

Associate degree with 3 years planning experience

Tools

Salesforce

VAN

MS Office

Job description

• Location 525 Northeast Oregon Street,Portland, OR, 97232,United States
• Base Pay $83,292.00 - $121,248.00 / Year

Description

Oversee logistics planning for all major events in the organization. Directly manage and implement state-wide events in various locations around the state. Assign regional events to local offices for support. Manage travel program for staff & members across the state. In coordination with the Field Support Coordinator manage event logistics for General Council. Provide direction and prioritizing work of team members. Administer reports and analysis concerning event participation, project management and budget tracking.

Essential Functions & Responsibilities:

• Act as the initial contact for all events and trainings.
• Assign regional events to field offices to provide support and oversee local implementation of events.
• Manage logistics details of all state-wide events (Board of Directors Meetings, Homecare Council Meetings, Local Retreats, conferences) including budgeting, contract analysis, project management and event execution.
• Assist staff in the development of events, trainings and conferences.
• Collaborate with the Field Support Coordinator and other program/department directors to develop plans. In coordination with the Field Support Coordinator, manage event logistics for General Council.
• Create reports for events and project tracking.
• Processes invoices and billings related to conferences and travel in a regular and timely fashion.
• Arrange travel (air and/or ground) for staff and members as requested using organizational tools and on-line travel sources. Evaluate travel options to provide travelers with cost-effective travel options and lodging accommodation choices.
• Responsible for continued updating of office procedures.
• Act as field support back up as needed to other offices.
• Participate in union-wide membership drives, political campaigns and other field activities as assigned which may include worksite visits, phone banking, house visits, door-to-door canvassing and literature drops.
• Other duties as assigned.
• - Requires occasional lifting and exertion for short periods.

Office and field work involving travel to areas represented throughout the state and in a variety of environmental situations. The workweek is Monday through Friday plus weekend work when specifically assigned. The workday may begin before and extend beyond normal office hours depending on the demands of the assignment.

Qualifications :

• Graduation from an accredited four-year college or university with bachelors degree in Meeting & Planning or liberal arts or an associates degree in meeting and planning and three (3) years experience in convention and conference planning of various types and complexities or a combination of education and experience.
• Knowledge of convention and events planning processes and procedures.
• Ability to communicate effectively, both orally and in writing, including making presentations.
• Ability to perform cost-comparison analysis and establish/track budgets.
• Ability to handle multiple projects, pay close attention to details and meeting established timelines.
• Ability to work with a variety of internal and external clients in the completion of assignments.
• Skill in the use of personal computers, including the use of MSOffice Suite and other meeting/planning programs.
• Ability to work well in a team environment; ability to work well with staff and members on a variety of projects with limited timelines.
• Background as a public employee or with labor unions desirable.

Technology and Equipment:

• Operation of an insured motor vehicle
• Cell phone
• Computer Software: (Word, Excel, VAN, Salesforce, etc.)

Summary

SEIU Local 503 is an equal opportunity employer. We strongly encourage applications from Black, Indigenous, people of color, immigrants, LGBTQ+ individuals, people with disabilities.