Event Producer (3-month Contract)

AdHoc Projects; Houston (TX); On-site; USD 40,622 - 48,657; Part time

Job summary

A creative agency based in the U.S. is seeking a bilingual Event Producer to lead production for a World Cup watch party in Houston. The ideal candidate will manage venue coordination, vendor logistics, and onsite execution, with a fee of $4,000 for the event. Applicants must be fluent in English and Spanish and possess over 5 years of live event production experience. The role requires strong organizational skills and local market knowledge, ensuring event quality and seamless management throughout the process.

Qualifications

• 5+ years experience producing live events, brand activations, and large-scale social events.
• Strong network of Houston venues and vendors.
• Detail-oriented with strong organizational and communication skills.

Responsibilities

• Oversee venue coordination, vendor management, production logistics, and onsite execution.
• Lead venue research, outreach, and booking process.
• Manage event staff and vendors onsite.

Skills

Bilingual (English and Spanish)

Event production

Vendor management

Logistics coordination

Communication skills

Job description

AdHoc is an experiential and creative agency based in Brooklyn, New York. We made our name throwing shows around the country for over a decade, turning up-and-coming artists into established icons. Our work in platforming emerging music & online culture through dynamic events & editorial has created community like no other agency. Now we’re using our platform to forge unfound connection and craft unparalleled creative for brands.

AdHoc is seeking a bilingual, Houston-based Event Producer to lead on-the-ground production for one (1) World Cup watch party event. This role will oversee venue coordination, vendor management, production logistics, and onsite execution, ensuring seamless delivery from pre-production through post-event wrap.

Contract Start Date: May 11, 2026

Contract End Date: July 17, 2026

Event Date: July 9, 10 or 11, 2026 (exact date TBD)

Estimated Hours: ~10–12 hours per week on average, with flexibility for increased hours during peak production weeks and event execution.

Fee: $4,000 Flat Fee

Key Responsibilities

• Attend Client-facing production calls and internal production check-ins
• Lead venue research, outreach, and booking process
• Present curated venue options with pricing
• Negotiate and finalize venue contracts
• Confirm all insurance requirements, permits, and licenses
• Assist with managing production timelines and checklists
• Coordinate event branding and local artwork (digital + signage)
• Source and confirm all local vendors, including A/V rentals, Security, Activation/vendor partners (e.g. captured services), Printing and fabrication, etc.
• Oversee talent logistics, including DJ booking coordination, Talent advances (ADV creation and distribution)
• Hire and coordinate content direction with content team

Production Management

• Lead advance process with venue and all vendors
• Run venue production meeting and align on run-of-show, logistics, and load-in/out
• Develop and finalize security plans (in collaboration with agency and venue), staffing plans, and production documents (run of show, contact sheets, load-in schedules).
• Coordinate printing and fabrication timelines.
• Order and track production supplies.

Event Execution

• Oversee on-site production and load-in
• Manage event staff and vendors onsite
• Ensure proper coverage onsite by content team
• Ensure all elements are executed to plan, including A/V, Talent performance, Activation execution, Guest experience + flow, Troubleshoot in real-time and maintain show quality

Post-Event & Wrap

• Collect and submit final venue costs and vendor invoices
• Track and manage event inventory and staff payments.
• Assist with reconciling event budgets.
• Ensure content is delivered to client.

Requirements

• Must be based in Houston, TX and available for in-person venue visits and on-site execution.
• Must be English and Spanish-speaking.
• 5+ years experience producing live events, brand activations, and large-scale social events.
• Strong network of Houston venues and vendors.
• Proven ability to manage multiple stakeholders and timelines.
• Detail-oriented with strong organizational and communication skills.
• Comfortable working both independently and within a larger production team.
• Understands guest flow, crowd management, and experiential design.
• Calm under pressure and solutions-oriented. Strong on-site leadership presence.